Tender Administrator

SUMMARY:
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POSITION INFO:

TENDER ADMINISTRATOR
Location: Bryanston, Gauteng
Reporting to: Junior Manager: Tenders and Business Development

A well-established consulting firm is seeking a highly organised and detail-oriented Tender Administrator to support its Infrastructure Advisory and Business Development team. This role is ideal for a proactive professional with strong administrative capabilities and proven experience in managing tender processes within a consulting or related environment.

Key Requirements

• A 3-year tertiary qualification in Office Administration or a related field

• Minimum of 5 years’ relevant experience in a consulting or similar environment

• Demonstrated experience compiling tenders for National, Provincial, or Local Government / Municipal entities, including SANRAL

• Experience with tender submissions and/or Expressions of Interest (advantageous)

• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat

• Knowledge of SharePoint and ProMan (or similar systems) advantageous

• Experience in preparing marketing materials (advantageous)

• Strong organisational skills with the ability to multitask and meet tight deadlines

• High level of accuracy and attention to detail

• Ability to work independently and collaboratively within a team

• Excellent interpersonal and communication skills

• Ability to take accurate meeting minutes

• Proficiency in English (written and verbal)

Special Requirements

• Valid driver’s licence and own reliable vehicle

• Willingness to work overtime when required

Key Responsibilities Tender Administration

• Provide administrative and research support to the Tenders and Business Development team

• Identify and track relevant tender opportunities across various infrastructure sectors

• Maintain and update the Opportunity and Tender Management System (OTMS)

• Manage the full tender submission process (online and physical), ensuring compliance with company systems and quality standards

• Coordinate tender documentation, including compliance documents, CVs, and project data

• Attend tender briefings and openings (virtual and in-person)

• Liaise with internal teams, suppliers, JV partners, and sub-consultants

• Maintain accurate tender trackers and reporting systems

• Assist with supplier onboarding, panel applications, and e-procurement registrations

• Ensure all documentation (e.g., B-BBEE, tax clearance) is current and properly archived

• Support the preparation of proposals and marketing-related content

Administration

• Provide general administrative support across departments

• Maintain filing systems (electronic and hard copy)

• Assist with project and financial administration

• Coordinate travel arrangements (flights, accommodation, car hire)

Quality Management

• Ensure compliance with internal Quality Management Systems (ISO 9001:2015, BMS, PMOG)

• Maintain accurate records and support quality assurance processes related to tenders

General

• Participate in ongoing professional development initiatives

• Perform ad hoc duties as required

What We’re Looking For

A self-motivated, reliable individual who thrives in a deadline-driven environment. The ideal candidate will demonstrate initiative, professionalism, and a strong commitment to delivering high-quality work.

If you meet the above requirements and are ready to contribute to a dynamic and fast-paced environment, we invite you to apply.