Temporary Employment Services Administrator (TES)

SUMMARY:
Our client is urgently looking to employ an experienced HR/Temporary Employment Services Administrator at their organization 

POSITION INFO:
Location: Nasrec, JHB

Purpose of the Role: The TES Administrator will be responsible for the efficient administration and coordination of all activities relating to the Temporary Employment Services (TES) account. This includes invoice and timesheet verification, requisition management, data analysis and reporting, system updates, and overall compliance with company processes. The role requires strong attention to detail, organizational skills, and the ability to liaise effectively with internal stakeholders, service providers, and management. In addition to the above, the administrator will be responsible for the HR admin function for the permanent employee’s.

Requirements

• Matric (Grade 12) required.
• Diploma in Administration/HR/Finance or related field (advantageous).
• Minimum 2–3 years’ experience in administration, preferably within HR, Payroll, or TES environment.
• Must have proven experience working as a HR-TES Administrator.

• Receive and verify invoices from the TES provider.
• Cross-check invoiced hours and amounts against the approved rate sheet.
• Resolve invoice discrepancies and queries with the TES provider.
• Obtain approval signatures from HODs and Site Managers.
• Courier invoices to the Durban office for final sign-off and payment.
• Manage requisition processes in line with company policies.

• Load new employees onto the biometric system.
• Maintain and update employee attendance and access records. Act as custodian of site access cards, ensuring proper issuance, control, and record-keeping.

• Preparing HR reports and documentation
• Managing, maintaining and sending out reminders to the relevant HOD’s for FTC’s
• Managing contracts, letters and HR correspondence
• Induction packs to be given to all new employee’s, send new and terminated packs to head office

• Coordinate and schedule weekly meetings with relevant stakeholders.
• Take accurate minutes during meetings and distribute them to attendees timeously.
• Follow up on action items arising from meetings.

• Support site management with administrative requirements related to the TES account.
• Undertake any additional duties within the scope of the role as required by management.
• Ensure SOP’s are in place for this account.