Temp Secretary to Director

SUMMARY:
Temp Secretary to Director (12 months contract)

POSITION INFO:

Provide a clerical support service to the Director: 

• Liaise with travel agencies to make travel arrangements. Check the arrangements when relevant documents are received;
• Arrange meetings and events for the Director. Identifies venue, invites role players, organises refreshments and sets up schedules for meetings and events;
• Process the travel and subsistence claims for the unit;
• Process all invoices that emanate from activities of the work of the Director;
• Record basic minutes for the meetings of the Director where required;
• Draft routine correspondence and reports;
• Does filing of the documents for the Director and the unit where required;
• Administer matters like leave forms, leave registers and telephone accounts;
• Handle the procurement of standard items like stationery and refreshments;
• Collect all relevant documents to enable the Director to prepare for meetings;

 Provides a secretarial/receptionist support service to the Director: 

• Receive telephone calls and refers the calls to the correct role players if not meant for the Director;
• Record appointments and events in the diary for the Director;
• Type documents for Director;
• Operate office equipment like fax machines and photocopiers;