Talent Pool: Operations Assistant

Recruiter:

Wasteplan

Job Ref:

JHB000083/CM

Date posted:

Friday, October 3, 2025

Location:

National , South Africa

SUMMARY:
Fast-paced, high energy and a passion for thinking on your feet is a must in this role! We are looking for a vibrant, solutions driven Operations Assistant to join our team.

POSITION INFO:

Job Summary

To provide assistance and administrative support within the operations department. Ensure support is provided in such a way that effective planning, organizing and control takes place within the department. Ensure timeous and effective liaison internally and externally with clients, service providers and the operations team.

Responsibilities

Operations support

Ensure all external orders are requested to service providers on Secure Office
Manage all bookings to service providers
Upload all supporting documents onto Secure Office
Manage and update electronic and manual filing of all supporting documents in a timely manner
Assist with quotations required by the relevant Administration Manager / Contract Manager
Check invoices sent by service providers for ad-hoc and other services
Obtain quotes from service providers (24 hours turnaround time to supplying quote to client / Administration Manager / Contract Manager)
Send proof of delivery for service as requested by clients on a weekly / monthly basis

Administrative responsibilities

File all material collections slips received from sites
File new site costings and keep an updated ad-hoc sheet to manage site general waste budgets and manage ad-hoc services
Provide a user-friendly filing system for all service provider invoicing on a monthly basis
Ensure all relevant invoices, documents and reports are uploaded onto MS Teams on a weekly basis

Data capturing

Load all ad-hoc service requests on Secure Office for invoicing
Follow-up on availability of disposal / safe disposal certificates and make sure that it is loaded onto the reporting platform by the data department
Scan and send daily paperwork from collections to the data department

Reporting

Ensure effective communication between clients, service providers and the commercial operations team
Ensure effective communication between the finance department and the data department General assistance
Provide general assistance to Administration Manager, Operations Manager and Contract
Managers as requested within the operations department

General assistance

Provide general assistance to Administration Manager, Operations Manager and Contract Managers as requested within the operations department

Requirements

Minimum Matric or equivalent
1 -3 years working experience in a similar role
Relevant qualifications and experience, knowledge and skills
High proficiency in Microsoft Office and Excel is essential
Valid driver’s license and own reliable transport preferred
Must be well presented and professional

Employment will be implemented in accordance with the Employment Equity Act.
Only applicants being considered will be contacted

Closing date: 17th October 2025
Should you wish to apply, kindly complete the online application process

Similar jobs you might be interested in:

Talent Pool: Operations Assistant
Location: National
Salary:
Fast-paced, high energy and a passion for thinking on your feet is a must in this role! We are looking for a vibrant, solutions driven operations assistant to join our team.
15 days ago

Join Our Talent Pool at Fedgroup and Our Partners
Location: Sandton
Salary: Market related
Join Our talent pool at Fedgroup and Our Partners
29 days ago

Talent Pool: Forklift Driver
Location: Johannesburg
Salary:
Join our team as a certified Forklift Driver and play a key role in ensuring smooth and safe material handling.
15 days ago

Talent Pool: Team Leader
Location: Johannesburg
Salary:
We're seeking a hands-on Team Leader to support the Contract Manager in running a high-performing site operation. You'll take charge of daily supervision, streamline logistics, and handle key administrative tasks to keep everything on track. If you're a natural motivator with a knack for organization and a drive for excellence, this is your time to lead from the front!
8 days ago

Talent Pool: Junior Supervisor
Location: Johannesburg
Salary:
If youâre eager to develop your management skills and take charge of team success, this is the opportunity for you. Apply now and step into your leadership potential!
8 days ago

Talent Pool: Senior Site Supervisor
Location: Johannesburg
Salary:
An exciting opportunity for a Senior Site Supervisor has opened with us! The ideal candidate must have good knowledge of waste and possess good supervisory skills and experience.
15 days ago

Talent Pool: Senior Contract Manager
Location: National
Salary:
As Senior Contract Manager, you will be responsible for managing the ends to end operational flow for various sites in Gauteng. This is a fast paced role that requires a person who can think on their feet and has a passion for working in operations.
15 days ago

Talent Pool: Contract Manager
Location: National
Salary:
Do you have a passion for working with people, possess leadership and problem-solving skills? If so, an amazing opportunity for a Contract Manager has opened in our operations Department! The ideal candidate must be a self-starter who can work well with limited supervision. Experience and knowledge of waste management is essential.
15 days ago

IT Auditor
Location: Johannesburg
Salary: 600000 Annually
IT Auditors - We Want to Connect with You! (Across South Africa)
2 days ago

Sales Engineer
Location: Midrand
Salary:
Top Sales Engineers: Join a confidential talent pool for current and upcoming technical sales roles.
29 days ago

Talent Pool: Operations Assistant

Similar jobs you might be interested in:

Jobseekers

Recruiter

General