Systems & Stock Administrator

SUMMARY:
Growing company supplying perishable food to the retail market, based in Maitland, Cape Town, is currently recruiting for an experienced Systems & Stock Administrator with excellent knowledge of Matrix.
 
The successful candidate will play a key role in ensuring smooth, accurate and efficient inventory management across all outlets.
 
This role oversees stock movement, system updates, reporting and process compliance.
 
Preference will be given to candidates with hospitality or sushi experience.

POSITION INFO:
Duties:
 
Maintain accurate stock records and oversee daily stock reconciliations.
Capture all movements, deliveries, and variances in the Matrix system.
Investigate discrepancies between system and physical counts.
Support warehousing operations with dispatch and receiving documentation.
Manage system updates: supplier codes, PLUs, and pricing lists.
Generate daily and monthly stock and variance reports.
Liaise with suppliers to ensure accurate invoicing and delivery tracking.
Train store and warehouse teams on proper system use.
Support the roll-out of new system improvements.
 
Requirements:
 
Grade 12
Diploma or Degree in Logistics, Supply Chain, or Hospitality Management advantageous.
At least 5+ years’ experience in a similar role withing the retail, FMCG or hospitality industry
Hospitality / sushi industry experience preferred
Strong attention to detail, analytical, and problem-solving skills.
Experience using Matrix, GAAP, or similar inventory systems.
Experience with ERP or POS-linked inventory management systems.
Intermediate to advanced Excel / Google Sheets skills.
Excellent communication and teamwork abilities.
Ability to thrive under pressure and meet deadlines.
Integrity and accountability.
Process-oriented with a focus on continuous improvement.
Professional, organised, and adaptable.
Independent worker with team collaboration skills.