Supply Chain and Logistics Sourcing Specialist

SUMMARY:

The Supply Chain Specialist is responsible for managing supplier relationships, optimizing procurement and logistics processes, and supporting cost control and operational efficiency across the supply chain function. The role ensures timely sourcing, accurate costing, and effective coordination between suppliers, internal teams, and logistics partners.

POSITION INFO:
Key responsibilities:
Procurement & Supplier Management

• Source new suppliers and maintain strong, long-term relationships with existing suppliers.
• Obtain and evaluate supplier quotations, including detailed cost breakdown analysis.
• Negotiate pricing, quantities, and delivery schedules with suppliers.
• Support supplier selection through comparative quote analysis.
• Maintain and update the supplier database, including onboarding of new suppliers.
• Identify and implement alternative sourcing strategies when required.

• Manage and maintain the central costing database.
• Compile accurate costings and support quote preparation for parts and repairs.
• Provide analytical input on market-related pricing and cost optimization.
• Review and assess quotes prepared by Supply Chain team members.
• Monitor and track project costs against budgets and highlight variances.

• Work with freight forwarders and transport providers to determine optimal routes and rates.
• Review and approve freight terms and agreements.
• Support freight consolidation and best practice implementation.
• Prepare shipment clearance documentation and ensure timely processing.
• Monitor shipment and order documentation to ensure compliance and deadlines are met.

• Ensure effective utilization of ERP system (Sage)
• Support development and maintenance of supply chain policies, procedures, and Standard Operating Procedures.
• Oversee SharePoint libraries and ensure accurate document management.
• Maintain logistics and operational documentation.

• Coordinate with sales teams to ensure accurate and timely order processing.
• Assist in supervising and supporting the Supply Chain team.
• Provide problem-solving support across Supply Chain activities.
• Assist with order approvals and supplier selection decisions when required.
• Support subcontractor management, including rate agreements and query resolution.

• Assist in developing and monitoring key Supply Chain KPI’s.
• Track company objectives and performance against targets.
• Support finance with cost reconciliations and variance analysis.

• Strong negotiation and supplier management skills.
• Analytical mindset with strong costing and financial awareness.
• Excellent organizational and coordination abilities.
• Attention to detail and accuracy.
• Problem-solving and decision-making capability.
• Strong communication and stakeholder management skills.
• Proficiency in ERP systems (preferably Sage products) and Microsoft Office(Outlook, excel, word, planner and power point).