Store Administrator

SUMMARY:
Job Description
The Store Administrator is responsible for effectively managing the lodge’s stock, ensuring accurate record-keeping, controlling inventory levels, and supporting the smooth operation of all lodge departments. This role includes receiving goods, issuing stock, maintaining organised storage areas, and ensuring all purchasing and stock processes meet lodge standards. The Store Administrator works closely with the General Manager, Chefs, Housekeeping, and Maintenance teams to ensure timely supply of goods while maintaining cost control and stock accuracy.
 
Key Responsibilities

• Oversee daily store operations, including receiving, issuing, and safe storage of stock.
• Conduct regular stock counts and maintain accurate inventory records.
• Monitor stock levels and inform management when items need replacement or replenishment.
• Ensure proper documentation for all goods received and issued (GRVs, requisitions, invoices).
• Maintain clean, well-organised store rooms and storage areas.
• Ensure perishables are stored safely and rotated according to FIFO (First In, First Out).
• Assist with purchasing and sourcing of goods when required.
• Work with the Chef to manage food and beverage stock levels.
• Check deliveries for quality, quantity, and accuracy.
• Prepare and submit monthly stock reports to management.
• Ensure compliance with lodge policies, hygiene standards, and safety regulations.
• Support lodge operational needs during peak periods or special events.

POSITION INFO:
Qualifications & Experience

• Grade 12 / Matric (or equivalent) essential.
• Minimum 1–2 years’ experience in stores, stock control, or procurement (hospitality environment preferred).
• Experience using stock management software or POS systems is an advantage.
• Basic knowledge of food, beverage, and housekeeping stock items.

• Strong organisational and administrative skills.
• Excellent attention to detail and high level of accuracy.
• Good communication skills and the ability to work with multiple departments.
• Computer literate (MS Excel essential).
• Strong numeracy skills and ability to complete stock reports.
• Ability to prioritise tasks and meet deadlines.

• Honest, reliable, and trustworthy.
• Well-presented and professional.
• Ability to work independently and in a team.
• Flexible and able to adapt to lodge operational demands.
• Physically able to lift and move stock items when required.