Store Administrator

Recruiter:

Kempston Group

Job Ref:

EL000021/AB

Date posted:

Monday, September 15, 2025

Location:

Queenstown, South Africa

SUMMARY:

Store Administrator

Our client is seeking a detail-oriented Store Administrator responsible for managing all store financial
administration, including accounts payable and receivable, bank reconciliations, internal audits, and related
administrative functions. This role also includes payroll administration, employee benefits, and maintaining
accurate employee records, supporting the store in achieving its operational and financial objectives.

POSITION INFO:

Duties and Responsibilities:

Administration of Daily Functions
• Process GRVs, GRSs, IBTs, reversals, and credit notes according to policy
• Monitor and report on cash sales, DRS outstanding, and fuel spend reconciliation
• Handle petty cash, authorize banking issues, and manage supervisor card usage
• Upload Discovery Insure checks and ensure filing compliance for all daily documents
Debtors and Creditors Administration
• Complete, update, and submit DRS credit applications and limit increase forms
• Reconcile DRS, internal accounts, demo/display accounts, claims, and RFCs
• Process creditor invoices and credit notes; resolve CRS reconciliation queries
Cashbook and General Ledger
• Process EFT requisitions, claim bank deposits, and respond to cashbook and GL queries
• Assist RFM with expense accounts and income statement preparation
• Maintain accurate financial records and support internal audits
Human Resources Administration
• Maintain accurate employee records and ensure completion of new engagement documentation
• Submit overtime, process WCA forms, and manage staff clothing orders
• Assist employees with funeral/disability claims and dependent amendments
Procurement and IT Support
• Place orders on EVAR and comply with procurement requests
• Log IT tickets to resolve system issues promptly
Audit Compliance
• Review internal audit reports, correct deficiencies, and ensure store compliance with policies and procedures
Reporting and Documentation
• Print and reconcile buying aid accounts, banking reports, GRV/GRS audit trails, IBT reports, and monitor outstanding cash sales and DRS issues
• Ensure accurate filing, document retention, and archiving
Resource Planning and Coordination
• Coordinate cashier and GOA functions, staff leave, off-days, and training
• Monitor staff performance and discipline, maintain dress compliance, and ensure HR administration is current
• Conduct float handovers, stand in for cashier when required, and manage housekeeping of the admin area

Qualifications:

Minimum 1–2 years’ experience in retail administration; more than 2 years preferred
Proficiency in financial and in-house systems (ProIV, EVAR, SharePoint)
Strong administration, bookkeeping, and planning skills
Excellent communication, organizational, and customer service skills
Bookkeeping diploma preferred but not required; on-the-job training available

Store Administrator

Store Administrator

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