Stock Reconciliations Administrator

SUMMARY:
Our client, a leading manufacturer, is seeking to employ a Stock Reconciliations Administrator to join their team at their office based in Port Elizabeth.
The successful candidate will be responsible for stock reconciliations (all stores country wide) and capturing & managing incoming stock on the warehouse management system (WMS). Please Note: This is an office-based position and not based in the Warehouse.

POSITION INFO:
Requirements:

• Grade 12 / Matric.
• Knowledge of Inventory Management: Work directly with management regarding stock inflow and outflow, Review balance of inventory, Maintain checks on stock levels.
• Valid driver’s license and own vehicle.
• Computer Literacy: High proficiency in Pastel and Pastel reporting, High Proficiency in Excel, Knowledge of Microsoft Office and Teams.
• Numerical efficiency.
• Good communication skills to interact with internal teams.

• Warehouses do a weekly cycle stock count.
• Check figures against Pastel Inventory Quantities. If there is a variance, outstanding confirmations on Pastel are checked against delivery notes already received. If variances are still found, a recount is requested.
• A theoretical reconciliation is done before month end final stock take to make sure both stock systems balance and that there are no discrepancies.
• The warehouse will send through the physical stock count figures from final stock take.
• Reconciliation of all Main Warehouses across South Africa for final month end stock take.
• Physical count figures are checked against Pastel Inventory Quantities Report and if any variances, a check needs to be done.
• Recounts requested if Theoretical stock vs Actual does not balance.
• Knowledge of the process will allow for a better understanding of how and why mistakes could arise.

• Incorrect qty invoiced.
• Incorrect store used.
• Incorrect product captured.
• Incorrect product dispatched.

• Stock Adjustments will be processed to correct stock.
• Invoice will be raised to outsourced warehouse for variances i.e. stock loss.

• Capture and manage incoming stock.
• Label creation (KZN facility).
• Reports as requested by management.