SUMMARY:
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POSITION INFO:
PURPOSE OF THE ROLE
To ensure accurate control, movement, processing, and availability of stock across the warehouse and branches by managing inventory processes, purchase orders, GRV/WIP, stock counts, and supplier / branch coordination, while maintaining system accuracy and compliance with company procedures.
KEY AREAS OF RESPONSIBILITY / MEASUREMENT
- Inventory accuracy and availability
- GRV, WIP, and ERP stock control
- Purchase order management and planning support
- Branch stock allocation and transfers
- Supplier and internal stakeholder communication
- Stock counts, cycle counts, and reconciliations
- Documentation, filing, and housekeeping
- Compliance with group pricing, certification, and audit requirements
DUTIES AND RESPONSIBILITIES
Warehouse & Receiving Control
- Receive and check incoming stock against delivery notes and purchase orders.
- Record damages, shortages, top and tails.
- Confirm receipt of stock to purchase orders on ERP system.
- Identify, mark, and allocate branch stock according to purchase orders.
- Generate Returns to Supplier (RTS) for approval and processing.
- Record stock returns and generate Requests for Credit Notes.
- Control dispatch of stock against pick slips and invoices.
- Generate invoices upon collection of goods.
Pick Note & Dispatch Management
- Receive, collate, and allocate pick notes to warehouse staff.
- Monitor and follow up on pick note status.
- Ensure dispatch documentation aligns with pick slips and invoices.
- Ensure transfer paperwork is complete before transporter arrival.
- Investigate shortages or discrepancies during transfers and resolve timeously.
Inventory Control, GRV & WIP
- Manage GRV and WIP processes in line with company procedures.
- Process and reconcile WIP on ERP/Syspro.
- Maintain and update processing control sheets.
- Ensure daily inventory counts are conducted and variances reported.
- Control inventory adjustments and credit notes after management approval.
- Maintain cycle count documentation.
- Assist with and manage stock takes as required.
Purchase Order & Buyer Support
- Assist buyer with inventory planning and control.
- Manage and update purchase orders as information becomes available.
- Ensure buying schedules are completed, approved, and issued timeously.
- Track and follow up on local and import orders.
- Manage SCTs (Stock Control Transfers) on ERP.
- Allocate inventory to branches in line with demand and group requirements.
- Assist with indent planning and forecasting.
Supplier, Branch & Internal Liaison
- Communicate incoming and available inventory to all relevant parties.
- Liaise professionally with suppliers, branches, and customers.
- Notify warehouse of incoming material for pre-planning.
Should you wish to apply please email your CV through to Meriek Robinson at
Only shortlisted candidates will be contacted. Should you not receive a response within 14 days please consider your application unsuccessful. We will keep your CV on our database for any other relevant roles that may arise.
