Stock Controller – Pre-Owned Vehicles (with Floorplan Experience) - Mpumalanga, Middleburg

SUMMARY:
Remuneration: R17 000.00 to R18 000.00
 
Purpose Of The Job:
 
We are seeking an experienced and detail-driven Stock Controller with a proven background in managing floorplan accounts, vehicle inventory, and administrative tasks related to pre-owned stock movement. This role requires someone highly organised, with a strong understanding of stock management systems, finance-related allocations, NATIS processing, and compliance documentation.

POSITION INFO:
Key Responsibilities:
Stock Management & Floorplan Administration

• Manage and allocate vehicle stock across branches and departments
• Coordinate floorplan loading, settlement, and reconciliation
• Process floorplan sales and manage flagged vehicles and funding limits
• Prepare and maintain floorplan documentation for new and used vehicle acquisitions
• Ensure accurate recording of vehicle details and profit calculations
• Move stock for finance, sales, or workshop purposes and track physical movements
• Perform daily stock status updates, reconciliations, and availability reporting

• Track, collect, and sort NATIS documents from licensing departments and couriers
• Arrange NATIS collections from finance and auction partners
• Submit and monitor name changes, RC2 downloads, and compliance with licensing protocols
• Send NATIS copies to clients and ensure document filing is completed accurately and timeously

• Prepare cash flow inputs and vehicle settlement forecasting for the Dealer Principal
• Reconcile outstanding accounts and liaise with finance on remittances and invoice breakdowns
• Support with DOC preparation and floorplan interest reporting
• Download, prepare, and file relevant compliance documentation (FICA, resolution letters, terms accounts)
• Coordinate invoice communication and credit note follow-ups with suppliers and funders
• Keep Wesley’s office and reporting board updated with current stock status and finance summaries

• Liaise with internal departments including sales, licensing, and finance to ensure smooth vehicle flow
• Assist with bank queries, settlement letters, and auction document handling
• Respond to queries from auctions and funding partners professionally and promptly
• Ensure all vehicle deal files are complete, accurate, and properly stored

• Matric with strong numerical and administrative skills
• Minimum 3–5 years’ experience in a stock control or vehicle administration role in a used vehicle dealership environment
• Experience working with floorplans is essential
• Strong working knowledge of vehicle finance procedures and stock system processes
• Familiarity with vehicle licensing and NATIS documentation
• Excellent communication, follow-up, and organisational skills
• Computer literate – proficient in MS Excel and dealership software systems eg, VMS
• Automotive Industry experience Essential!!