SUMMARY:
Leading healthcare organisation who supply medical devices / medical equipment to the healthcare sector requires an experienced Stock Administrator to join their team in Bloemfontein. Individuals who apply should have "healthcare / hospital / medical industry" stock experience.
POSITION INFO:
Purpose of the Role
To ensure the accurate and efficient receipt, handling, distribution, and transfer of consignment and bought stock, supporting both internal operations and external field teams. Maintaining inventory integrity through system updates (Syspro, Qwix), supporting Sales Consultants with consignment discrepancies, coordinating inter-branch stock movements, and assisting with packaging and administrative functions as required.
Ensuring the safe, timely, and efficient delivery of goods and equipment to customers while maintaining the highest standards of vehicle care and compliance with company procedures.
Logistics, inter-branch communication & load management
Ensure all loads are secured throughout the delivery process, and goods/equipment are protected at all times
Collaborate with the Storeman/Warehouse Supervisor to ensure the correct correlation of goods and necessary paperwork for daily deliveries
Manage dispatch of consignment stock to Sales Consultants or branches, including urgent or overnight deliveries
Work closely with Customer Support teams at all branches to ensure smooth stock flow and communication
Vehicle maintenance, compliance & safety
Conduct regular checks on company vehicles to ensure they are in good working condition and safe to operate (e.g., tyre checks, batteries, oil, water, etc.) in accordance with SOP
Ensure the interior and exterior of the vehicle are kept clean, including regular washing and cleaning of the engine for inspections
Report any mechanical or electrical faults immediately to the Branch Manager
Observe and adhere to all traffic laws and regulations, ensuring safe driving practices at all times
Report any accidents, injuries, or damages caused by or to the vehicle to the Branch Manager immediately
Compliance & administrative tasks
Adhere to internal systems and administrative procedures, ensuring all records are kept accurately (e.g., vehicle maintenance, fuel receipts, travel logs)
Ensure invoices and Proof of Delivery (POD) documents are signed and checked correctly
Assist with packaging and labelling duties during staff absence or high-volume periods
Provide general admin support related to inventory and logistics
Keep up-to-date with necessary vehicle documentation, including timely renewal of license disks
Professionalism & customer interaction
Communicate with customers in a professional and effective manner, ensuring a positive customer experience
Ensure you are always dressed in accordance with the company’s dress code, representing the company’s professional image
Operational efficiency
Timely loading and offloading of delivery vehicles in accordance with company procedures
Pay tolls, parking fees, and other necessary charges in line with company policies
Backup & additional responsibilities
Provide backup support to the Branch Storeman as needed, ensuring smooth operations within the branch
Perform any other tasks related to the position, as required by management
Kit control
Scanning & management of kits
Picking, checking and packing afterhours as and when needed
Stock management & support
Receive consignment and bought stock, including external vehicle inspections and logging
Perform accurate stock transactions on Syspro and Qwix (e.g., put aways, SCTs, B5 transfers, return receiving)
Allocate consignment stock to Sales Consultants and ensure boot stock for hospital use is dispatched with correct documentation
Assist Sales Consultants with post-hospital consignment checks and resolve discrepancies
Coordinate stock checks and transfers for Evar and Tevar cases across branches
Qualifications
Grade 12 (Matric), or alternatively 2 years of relevant experience is a minimum requirement
Valid driver’s licence is a requirement
Experience required
Previous experience of at least 1-2 years in Warehouse / Logistics is essential
Experience in a Medical Environment preferable
Strong Communication Skills
Experience with stock management advantageous
Experience with Syspro & Qwix favourable
Good physical health and eyesight and ability to drive as well as physical strength to load, unload, etc.
