Staff Allocation Manager - Accounting and Auditing Industry

SUMMARY:
The focus of this role will be to assign, coordinate and schedule Clerks to Account & Audit Managers and Partners in the most effective manner, therefore meeting with all Operational requirements.

POSITION INFO:

This independent Auditing, Accounting and Advisory firm that operates in Southern Africa with associated independent member firms in Johannesburg and Durban is looking to appoint a Staff Allocation Manager at their Cape Town Office.

Minimum Requirements:

• Completed Senior Secondary Qualification (NQF4)
• Relevant completed 3-year tertiary qualification (Preferably Financial/Accounting/Auditing) will be advantageous
• Preferably have 3-5 years’ senior administrative experience within a direct accounting and auditing environment
• Must have strong Coordination and Administration Skills
• Fully Computer Literate in Microsoft Office (Intermediate/Advanced Excel Skills)
• Own transport with a valid driver’s licence will be advantageous

Key Performance Areas will entail but not be limited to:

Management of Accounting/Auditing Clerks allocation and unallocated Clerks processes

• Manage/coordinate work schedules process, ensuring Clerks is allocated appropriately, finalising tasks and meeting client expectations
• Ensure work schedules are update and accurate
• Manage system, determine if audits will take place to plan work schedules for Clerks– communicate work schedules to Clerks, Account & Audit Managers and Partners
• Ensure that all Clerk, Account & Audit Managers and Partner queries are resolved pertaining work schedules and ad-hoc reallocations
• Coordinate with relevant departments to schedule training sessions
• Responsible for Clerk placements (vacation/shadow workers, secondees etc.)
• Review travel costs, leave requests, Clerk meetings and trainee Clerk appraisals
• Collaborate with relevant departments regarding Clerk departures

Administrative Management

• Manage annual client reallocations process and handover between Clerks and Managers
• Ensure reallocation changes on Greatsoft and Workpool database timeously
• Redirect internal/external queries appropriately and timeously

Monitoring

• Manage progress of reporting system to ensure Clerk/Account & Audit manager allocation and workload distribution is sufficient
• Formulate solutions and action plans to any problems identified
• Manage all exception reports re; allocation of Audit and Accounting Service Dept. Clerks on projects (all engagement types, special projects, e.g., stock takes, DTI’s, etc.)
• Report directly into the Work in Progress Manager and assist with ad hoc duties

Remuneration

• Monthly Cost to Company Package that will include Medical Aid, Group Life Cover and Pension Fund
• Permanent Employment

NB! This job is now closed. You can apply for other jobs by uploading your CV.