SUMMARY:
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POSITION INFO:
Purpose of the Position:
The Sports Events Coordinator is responsible for planning, coordinating, and executing
sporting events from concept to completion. This role involves securing sponsorships,
managing suppliers and logistics, and ensuring the smooth operation of events during
the week and on event days. The successful candidate will be hands-on, highly
organized, and passionate about delivering high-quality sporting events.
Skills & Competencies
• Strong organizational and project management skills
• Excellent communication and negotiation abilities
• Ability to work under pressure and manage multiple events
• Strong problem-solving skills
• Willingness to work weekends and flexible hours as required
Qualifications & Experience
• Proven experience in sports event management or a related field
• Experience in sponsorship sales or client relationship management is highly advantageous
• Valid driver’s license (if required for event logistics)
Key Responsibilities:
Sponsorship & Client Relations
• Identify, approach, and secure sponsorship opportunities for sporting events
• Build and maintain strong relationships with sponsors and partners
• Negotiate sponsorship agreements and ensure sponsor deliverables are met
Event Planning & Logistics
• Plan and coordinate all aspects of sporting events
• Source, book, and manage all suppliers (venues, equipment, staffing, catering, security, etc.)
• Oversee event logistics including scheduling, setup, breakdown, and transport
• Ensure all operational requirements are met to run successful events
Event Execution
• Be present at sporting events, primarily on weekends, to oversee operations
• Ensure events run smoothly and according to plan
• Manage on-site staff, suppliers, and stakeholders
• Resolve any issues quickly and effectively during events
Administration & Coordination
• Develop event schedules and timelines
• Manage budgets related to events and sponsorships
• Ensure compliance with health, safety, and regulatory requirements
• Conduct post-event evaluations and reporting
Working Hours
• Monday to Thursday: 08:00 – 16:00
• Friday: 08:00 – 14:00
• Saturday & Sunday: As required, depending on event needs
