Spares Administrator (Refrigeration) - Midrand

SUMMARY:
DBN000321 – Refrigeration Spares Administrator - Midrand

Purpose of the job:
To manage the supply chain, inventory, and administrative workflow of refrigeration replacement components.

Required Qualifications

1. Matric
2. Tertirary Qualification – Advantageous
3. Must have Refrigeration Spares experience

POSITION INFO:
Technical Competencies & Experience:

1. Inventory Control: Monitor stock levels of compressors, thermostats, gas, and fan motors to prevent stock-outs.
2. Conduct routine physical stock counts and reconcile them with ERP or Warehouse Management Systems.
3. Purchasing & Procurement: Source spare parts from local and international suppliers.
4. Process purchase orders, generate Goods Received Vouchers (GRVs), and follow up on outstanding supplier deliveries.
5. Job Dispatch & Scheduling: Coordinate with refrigeration technicians and field engineers.
6. Log breakdown calls, plan routes, and dispatch technicians while ensuring SLAs (Service Level Agreements) are met.
7. Invoicing & Quoting: Prepare and distribute quotes for repairs.
8. Process parts invoices, manage customer credits, and reconcile transactions with financial teams. [
9. Supplier & Customer Liaison: Address client queries regarding parts availability and delivery times.
10. Negotiate pricing with vendors and report backorders or shortages to the Spares Manager

1. First class Communication Skills both verbal and written.
2. Process-driven and highly organised
3. Deliver fast, accurate results while maintaining high standards
4. Excellent time and self management skills
5. Ability to use initiative and be proactive