Spares Administrator

Recruiter:

Hewitt Colenbrander Recruitment / HC Recruit

Job Ref:

DBN000378/KP

Date posted:

Thursday, October 8, 2026

Location:

Midrand, South Africa

Salary:

Monthly

SUMMARY:

DBN000378 - Spares Administrator - Midrand

Purpose of the Job:
To manage customer service, invoicing, stock control, spares, supplier orders and warranty-related processes efficiently and accurately.

Required Qualifications:

Grade 12 / Matric
Relevant qualification in Supply Chain, Logistics, Business Administration or Finance would be advantageous
Computer literacy, with experience in MS Office and relevant ERP/stock management system

POSITION INFO:
Technical Competencies & Experience:

Liaise with customers in person, telephonically and via email, handling quotes, invoices and customer payments.
Process quotes, invoices, credit notes and warranty-related documentation for customers and internal jobs.
Monitor stock levels, conduct monthly stock counts, investigate variances and ensure stock is correctly stored and controlled.
Place orders for spares, process GRNs and supplier invoices, and liaise with the factory regarding outstanding orders and deliveries.
Manage warranty spares, including issuing and receiving spares from technicians and arranging courier collections and payments.
Ensure correct spares and quantities are dispatched, maintain accurate records and filing, and keep stock areas organised and secure.

Behavioral Competencies:

Strong customer service and communication skills
Attention to detail and accuracy
Team player with a positive attitude
Ability to work under pressure and meet deadlines
Honesty and integrity

Please Note - Should you not hear back from us within the next 2 weeks, please consider your application as unsuccessful.

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