Sourcing Coordinator

SUMMARY:
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POSITION INFO:

Join a dynamic team within a well-established organization that values collaboration, innovation, and strategic growth. Our client, a leading player in the retail and FMCG sectors, is seeking a dedicated Project and Sourcing Coordinator to support their operational excellence and supply chain effectiveness.

Project Management & Cross-Functional Coordination - 40%

• Coordinate projects across different functions and teams.

• Develop and maintain project plans, timelines, Gantt charts and action trackers.

• Monitor project progress, milestones, risks and potential delays.

• Ensure effective communication and accountability between stakeholders.

• Prepare project status updates, reports and presentations for management.

• Support business improvement and strategic initiatives.

• Utilise Microsoft Copilot and other AI tools where appropriate to support project tracking and reporting

Sourcing, Supplier & Vendor Coordination - 60%

• Coordinate RFQs, quotations, sourcing briefs, samples and product information.

• Coordinate and track product development, sample approvals and costing information.

• Assist with supplier scorecards, assessments, factory audits and supplier performance tracking.

• Ensure supplier compliance, quality and audit documentation is maintained and up to date.

• Liaise with suppliers and internal stakeholders regarding POs, PIs, invoices, payments and outstanding requirements.

• Coordinate and track pre-shipment inspections (PSI) and related quality documentation.

• Maintain CAR/CAP records and follow up on outstanding corrective actions.

• Assist with reporting relating to international principals, including royalty payments and export/customs documentation where required.

• Identify and escalate sourcing risks, delays and outstanding actions.

• Prepare sourcing reports, presentations and management updates.

• Administration & Coordination

• Coordinate meetings with internal stakeholders, suppliers, vendors and other relevant parties.

• Prepare meeting agendas, documentation and supporting information where required.

• Take and distribute meeting minutes and maintain action trackers.

• Maintain accurate and organised sourcing and project files.

Requirements:

• Grade 12 / Matric qualification plus relevant tertiary qualification in Project Management, Supply Chain Management, Procurement, Commerce, Logistics or a related field Business Administration

• 3 to 5 years relevant experience in project coordination, sourcing, procurement, supply chain, business operations or a similar role.

• Advanced proficiency in Microsoft Excel, including Pivot Tables, XLOOKUP/VLOOKUP, formulas, and reporting

• Experience managing multiple projects, stakeholders and deadlines.

If you have not heard from us within 2 weeks, we regret that you have been unsuccessful