Site Clerk

SUMMARY:
Leading Specialist in Construction / Earthmoving Industry seeks Site Clerk / Site Agent for all over in South Africa, willing to move around with projects

POSITION INFO:

• Must have exellent Excel skills and experience
• Must be able to move as the site moves around for projects
• Collation of Information from Shift Supervisor
• Update daily machine hours, production, diesel, cash expenses
• Expense stock issued daily
• Hire of Machinery
• Costs from Head Office
• Daily Report to Directors
• Weekly Daily Stats to HO
• Month End Reports to HO (Stock issues, Daily Stats, plant return, Machine Hours, Diesel summary, Mechanic Timesheets, Petty Cash, cheque and credit card summaries)
• Wages and Salary staff info to HO
• Mechanic Timesheets
• Update service schedule
• Submit wear check feedback to HO
• Courier wear check samples
• Reconcile Petty Cash for site and other parties
• Complete Cheque summary
• Complete Credit Card summary and send monthly
• Ensure stock received reconciled to shipment
• Issue and expense stock
• Reconcile all related stock spreadsheets – plant issue, oil issue, filter issue sheets
• Update materials received sheet
• Send stock sheet and stock issues
• Place requisitions
• Follow up on outstanding orders
• Get quotes from local suppliers
• Submit delivery notes and invoices
• Cash Purchases for site, staff accommodation and medicals
• Capture wage timesheets accurately
• Update employee records and submit to HO
• Extend employee contracts
• Update new employee details
• Ad hoc requests ie letters to bank
• Supply and scan loan and leave forms
• Capture and report training done on site monthly
• Book and co-ordinate medicals for staff
• Book accommodation for visitors
• Request mine access for visitors to site
• Request entry memo for deliveries and exit memo for items that need to exit site
• Ensure all safety requirements and files are up to date
• Incident/Accident investigation and reporting

NB! This job is now closed. You can apply for other jobs by uploading your CV.