Site Administrator

SUMMARY:

POSITION INFO:

Site Administrator (Industrial & Construction)

Position Overview

The Site Administrator provides essential administrative, coordination, and compliance support to ensure the smooth operation of construction or industrial project sites. This role acts as the central point of communication between site management, contractors, suppliers, and head office. Accuracy, organisation, and strong communication skills are critical.

Key Responsibilities

• Site Administration & Documentation
  • Maintain all site documentation, including daily registers, delivery notes, permits, and compliance files.
  • Prepare, update, and file site records such as daily diaries, timesheets, safety documentation, and quality control forms.
  • Manage document flow between site and head office.
• Procurement & Stock Control
  • Assist with ordering materials, tools, and consumables.
  • Track deliveries, verify quantities, and ensure correct documentation.
  • Maintain stock registers and monitor usage to prevent shortages or wastage.
• Health, Safety & Compliance Support
  • Assist the Safety Officer with SHEQ documentation and audits.
  • Ensure all contractors and visitors have valid compliance docs.
  • Keep the site safety file updated and audit-ready.
• Financial & Cost Administration
  • Capture and reconcile petty cash and site expenses.
  • Process supplier invoices and match them to delivery notes.
  • Assist with cost tracking and reporting for project managers.
• Communication & Coordination
  • Serve as the first point of contact for site queries.
  • Coordinate meetings, site inductions, and training sessions.
  • Liaise with subcontractors, suppliers, and internal teams.
• HR & Labour Administration
  • Maintain attendance registers and timesheets.
  • Assist with onboarding of new workers and track HR documentation.
  • Track leave, overtime, and labour movements.

Qualifications & Experience

Matric required. 2-5 years' experience in construction or industrial site admin. Understanding of South African SHEQ requirements and site compliance. Experience with procurement or stock control beneficial.

Personal Attributes

Professional, reliable, problem-solving, hands-on, proactive, maintain confidentiality, team-oriented.

Please note:
Communication will be limited to short listed candidates only.
NO cv's will be accepted via WhatsApp or email.

I am frequently in interviews, and unable to take calls or respond to WhatsApp messages.
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​Queries: Direct all questions to
​Hours: Mon - Fri 8am - 5pm

​Thank you for your cooperation!

 

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