Shipping Coordinator

SUMMARY:
Opportunity Available!! Our leading client in the Manufacturing Sector is looking to employ a Shipping Coordinator to join their dynamic team in Gqeberha/Port Elizabeth.

POSITION INFO:
Job Responsibilities: 

• Coordinate with port authorities, cargo agents, and ship owners to confirm berth availability and align vessel lay can dates.
• Maintain up-to-date vessel schedules and proactively communicate expected arrival/discharge timelines with all stakeholders.
• Ensure complete and timely preparation, submission, and tracking of all port documentation (e.g., Notice of Readiness, Statement of Facts, Arrival Notice, Bill of Lading, Cargo Manifest).
• Serve as a liaison between the shipping line, port authority, customs, and cargo receivers to streamline documentation flow and vessel clearance.
• Monitor and manage vessel nomination, laytime, and clearance processes to minimize demurrage exposure.
• Cross-check charter party agreements and discharge terms to ensure operational alignment and contractual compliance.
• Facilitate surveyor appointments, sampling requirements, and issuance of quality certificates and weight records.
• Maintain accurate records of vessel documentation, schedules, laytime calculations, and port charges.
• Support internal teams with vessel updates and documentation required for post-discharge inland movement.
• Coordinate and oversee vessel discharge operations of bulk materials, ensuring safety, compliance, and efficiency.
• Act as the primary liaison between vessel crew, stevedores, port authorities, customs, surveyors, and cargo receivers.
• Plan and prepare for vessel arrival by organizing discharge schedules, berth allocation, and equipment (e.g., conveyors, hoppers).
• Ensure proper handling of material to minimize losses, contamination, and environmental impact.
• Verify and process all necessary documentation (e.g., Bill of Lading, discharge instructions, material quality certificates, weighbridge records).
• Monitor cargo flow from vessel to storage or transport vehicles (bulk trucks) and coordinate onward dispatch with the inland logistics team.
• Ensure compliance with health, safety, and environmental (HSE) standards specific to bulk powder handling at port.

• Bachelor’s degree in Logistics, Maritime Studies, Engineering, or related field.
• Minimum 3–5 years of experience in bulk shipping or port operations, ideally with powder materials.
• Strong understanding of handling equipment and techniques for dry bulk materials.
• Familiarity with port authority protocols, customs procedures, and vessel logistics.
• Excellent communication and stakeholder management skills.
• Proficient in MS Office and port/shipping operations software.