Shipping Administrator (4-month contract)

SUMMARY:
Our client, a leader in their industry, seeks your shipping admin experience to step into this 4-month fixed term contract, to assist in the ordering, co-ordination and costing of required items from foreign suppliers.

POSITION INFO:
Minimum Job Requirements:

• National Diploma in Supply Chain Management.
• Certificate in Shipping Practice and Customs Compliance.
• Minimum 2 to 3 years’ experience in a similar role.

• New Order Processing:
  • Create Indent/Delivery on Inbound Logistics Management (ILM) using ERP Mingle.
  • Add Indent number to the Indent register.
  • Raise an Indent with the appropriate supplier with all details of the goods.
  • Place the order via e-mail to the supplier including a copy of the completed Indent.
  • Open a Shipping file on SharePoint.
• Processing of Clearing and Forwarding documentation:
  • Receive all the relevant shipping documentation together with the forwarders invoice and validate the shipment by:
    • Exam Customs Declaration form - SAD500/Customs worksheet/SARS release notification
    • Correct Customs Value, Customs VAT and Duty been calculation
    • Correct Cargo Dues, Landside charges, Shipping Line charges and foreign collection charges
    • Correct Documentation, Communication, Agency Fee, and Forex on foreign amount
    • Correct Cartages from Port to the Units with Fuel Surcharges/ Heavy Surcharge and Hazardous surcharge.
• Processing of Clearing Foreign Bill of Collection:
  • Update and maintain orders on the “Internal Shipment Status Report” per unit and confirm by the unit that all orders on report balance with all orders on the system.
  • Monitor the Forwarding Status report from the Forwarding/Clearing agent and the Direct Shipment Report on a daily/weekly basis and advise the appropriate units of any deviations or deliveries.
  • File all documents into the relevant shipping file on SharePoint.
  • Assist with queries.
  • Take Forward Exchange Contract (FEC) for orders placed and liaise with Plant Accountants of foreign exposure to be covered.
  • Update FEC covers and payment schedules.
  • Assist with SARS Customs audits.
• Month-End Procedure:
  • Check status reports that all deliveries have a service PO and invoice received.
  • Check all shipments collected have Forward Exchange Contract (FEC).
  • Prepare Goods-In Transit schedule with full value and supporting documents of the orders to be provided to the Accountants for provisions.
• Landed Costing for each Shipment:
  • Costing needs to be done to obtain the Landed cost.