Services Manager

SUMMARY:
responsible for efficiently coordinating and managing the internal support services.

POSITION INFO:

A vacancy exists for a Services Manager based at Gqeberha, reporting to a Hospital Manager The successful incumbent will be responsible for efficiently coordinating and managing the internal support services and external service providers within the hospital environment to achieve Company objectives of quality, growth and people. Services managed may include Catering, Cleaning, Security, Garden, Hygiene, Pest Control, Medical and General Waste, Laundry, and Coffee Shops.

Job Duties: 

Effective management of external service providers through:

• Identifying, together with Group Procurement, applicable services, and service providers
• Reviewing SLA and in consultation with Group Procurement, document specific hospital requirements and ensure signature by relevant parties.
• Driving and monitoring conformance to SLA, identify gaps and implement corrective action.
• Maintaining productive relationships with service providers through regular meetings
• Effective relationship building with internal and external stakeholders.
• Participating actively, where necessary, on internal and external review meetings.

Effective quality systems management through:

• Ensuring customer satisfaction survey is conducted on a regular basis and ensure requirements/complaints are identified, investigated, acted upon and managed appropriately.
• Ensuring external stakeholders conform to agreed quality standards and drive conformance to relevant health and safety legislation as it relates to area of responsibility.
• Identifying alert and incident trends and drive corrective actions.
• Ensuring compliance to ISO 9001:2008 and ISO 1400:2004
• Preparing for and participate in various audits.
• Conduct regular audits, walkabouts and checks within the facility including services production areas (kitchens, cleaning storerooms, guard houses etc.)

Effective financial management through:

• Participating in budgeting process and monitor performance against budget.
• Planning, agreeing, and implementing Capex expenditure with hospital management.
• Review services benchmark report to effectively manage outsourced services cost and quality metrics.
• Ensuring accurate and timeous invoices are received from external suppliers for processing.
• Ensuring invoices are captured according to approved catalogues and contracts.
• Complete scope changes for all permanent changes in services scope
• Participating in and/or identifying opportunities to improve business processes, systems, and resource utilization in order to achieve financial savings.

Effective people management through:

• Demonstrating visible leadership in respect of LHC values, operating model and strategy and actively sponsor company initiatives and projects in own area of responsibility.
• Recruiting, retaining, motivating, and developing staff according to LHC people policies and practices. 

 Effective facilities management through:

• Ensuring the hospital facility is always in a clean and in habitual state.
• Participating in building hand-over projects to ensure additional soft services are procured timeously where applicable.

Minimum Requirements:

• A recognised 3 – 4-year Degree or National Diploma at NQF level 7 in Facilities Management, Business Management/Administration, Hospitality Management, Logistics Management, Supply Chain/Contracts Management, Project Management or related
• Years experience and industry requirements
• Proven track record of minimum 3 to 5 years relevant experience managing outsourced/insourced Soft Services, Integrated Facilities Management and Bundled soft services.
• Minimum 3 years’ experience managing large teams.
• Knowledge and exposure in Industrial Relations
• Experience within the Healthcare sector advantages. Other industries include Hospitality, Retail, FMCG or related sectors.

Knowledge and background

• Professional
• Experience in managing budgets and forecasting.
• Experience in working in a multi-disciplinary environment.
• Experience in the procurement and management of facilities related services.
• Experience in the field of facilities management (soft services) and SLA management.
• Knowledge of contract management and health and safety regulations (OHS Act)

Excited to learn more? Apply online now via the button below. You will receive an email acknowledging receipt of your application and information on our process. Kindly note the closing date of 25 March 2024. We look forward to reviewing your application.