Senior Secretary

 

Recruiter:

MECS Africa

Job Ref:

JHB009476/LB

Date posted:

Thursday, May 19, 2022

Location:

Johannesburg, South Africa

Salary:

19000 Monthly


SUMMARY:
My client is looking for a temporary Senior Secretary  to provide administrative support to the Senior Manager- Human Resources, on a three months contract.

JOB DESCRIPTION:

RESPONSIBILITIES:
  • Filing of correspondence on a daily basis.
  • Creating new files.
  • Compile and consolidate monthly, quarterly reports, as and when required.
  • Ensure that reports are submitted one week before the date of submission by Informing / reminding the relevant managers.
  • Replenish stationery as and when required.
  • Reconcile petty cash book on a weekly basis by ensuring that receipts are recorded accurately and effectively, as and when required.
  • Ensure that the monthly Cost Centre (CC) reports are obtained from Finance and submitted to Managers.
  • Ensure that petty cash float is kept at maximum level. Make national and international travel arrangements as and when required - including travel documentation, car hire, conference bookings, immunizations and foreign currency.
  • Coordinate office functions/meetings as and when required by the Senior Manager- Human Resources.
  • Book venues for meetings/presentations on a regular basis.
  • Arrange equipment’s [laptop, proxima etc] for meetings or presentations as and when required.
  • Book parking for visitors and the Senior Manager- Human Resources when attending meetings outside the office.
  • Schedule appointments and meetings - diarize these for the Senior Manager on a daily basis.
  • Answer incoming calls, take messages screen and channel the calls to the relevant personnel on a daily basis.
  • Attend to queries and complaints received from customers, councilors, public and internal staff where possible or divert calls to relevant officials.
  • Take minutes and type minutes within 72 hours of the meeting.
  • Maintain a level of confidentiality on all correspondence. Capture and process invoices on SAP, as and when required.
  • Obtain a monthly telephone summary from IT for the department.

QUALIFICATIONS AND EXPERIENCE:
  • Grade 12 (NQF 4).
  • 6 months secretarial certificate (NQF 5).
  • 2 years’ experience in secretarial environment.
  • Experience in Microsoft Office packages.

 

NB! This job is now closed. You can apply for other jobs by uploading your CV.



 

 

 

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