Foreclosure Secretary

SUMMARY:
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POSITION INFO:

A law firm is seeking an experienced Senior Foreclosure Secretary with specific expertise in handling Standard Bank foreclosure matters. The ideal candidate will be capable of independently managing the full foreclosure process for Standard Bank matters, ensuring efficiency, compliance, and best-in-class service delivery.

Key Responsibilities

• Full Management of Standard Bank Foreclosure Book:
  Independently oversee all Standard Bank foreclosure files from inception to finalization, including issuing summonses, managing litigation steps, and handling property sales in execution.
• Process Coordination:
  Liaise directly with Standard Bank, attorneys, counsel, sheriffs, and internal stakeholders to maximize recovery and ensure processes adhere to legal and institutional requirements.
• Documentation:
  Draft, review, and manage legal documents (summonses, affidavits, notices, court orders, etc.) with a focus on accuracy and compliance with Standard Bank protocols.
• Compliance & Reporting:
  Ensure adherence to all Standard Bank and legislative guidelines, maintaining up-to-date records, and preparing internal and client reports as required.
• Diary and Deadline Management:
  Independently manage a complex diary system, ensuring all timelines and critical actions are met without supervision.
• System Utilization:
  Work proficiently on Standard Bank’s required systems to track, update, and report on progress.
• Client & Stakeholder Communication:
  Professionally interact with Standard Bank representatives for instructions and updates, as well as external counsel, property valuers, and other third parties.
• Departmental Contribution:
  Support continuous improvement by recommending process enhancements and sharing expertise with junior staff if required.

Minimum Requirements

• Experience:
  Minimum 5 years’ experience as a Foreclosure Secretary, specifically within the Standard Bank foreclosure environment.
• Independence:
  Demonstrated ability to work autonomously, running the entire Standard Bank foreclosure book without direct supervision.
• Knowledge:
  In-depth understanding of foreclosure procedures, court processes, and Standard Bank’s unique requirements.
• Technical Skills:
  Proficiency in Standard Bank’s systems and general office/legal administration software.
• Communication:
  Strong written and verbal communication abilities; confident in liaising at all levels.
• Organisation:
  Excellent time management and organizational skills with meticulous attention to detail.
• Qualifications:
  Relevant legal secretary diploma or certificate preferable, but extensive experience with Standard Bank matters may be considered in lieu.

Please send your CV to . za