Senior Litigation Secretary

SUMMARY:
Umhlanga -  Our client, a reputable attorney firm located in the heart of Umhlanga, is seeking an experienced Senior Litigation Secretary to join their team.

POSITION INFO:
The successful candidate will provide high-level administrative and industry support to attorneys in handling civil litigation matters, with a primary focus on High Court cases and Magistrate Court proceedings.

The role requires a detail-oriented, organized, and proactive professional who is well-versed in the day-to-day operations of a busy legal practice.

Key Responsibilities:

• Assist attorneys with civil litigation by drafting, reviewing, and preparing legal documents (pleadings, motions, affidavits, etc.).
• Manage and organize case files (physical and electronic) and ensure timely submission of documents.
• Coordinate with clients, witnesses, and experts for meetings and document collection.
• Support attorneys with filing and managing documents for High Court and Magistrate Court matters.
• Prepare court bundles, subpoenas, and legal documents.
• Ensure timely filing and obtain necessary court orders and endorsements.
• Manage reception duties, including incoming calls, scheduling, and client interactions.
• Greet visitors and handle general administrative tasks (data entry, filing, etc.).
• Draft legal correspondence and ensure timely, professional communication with clients.
• Keep clients updated on case progress and assist with reports.
• Manage attorney calendars, scheduling meetings and hearings.
• Handle timekeeping, billing, and general office administration (filing, photocopying, scanning).
• Assist with legal research and prepare discovery documents, witness statements, and filings.
• Keep case files organized and accessible.
• Assist attorneys and ensure all documentation is filed promptly.
• Monitor ongoing legal proceedings and ensure timely document filing.
• Collaborate with attorneys and support staff to ensure smooth case management and workflow.
• Provide general administrative support as needed.

• Minimum of 3 years’ experience as a Litigation Secretary
• In-depth knowledge of legal terminology, procedures, and documentation.
• Strong administrative skills, including document preparation, file management, and time management.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and legal practice management software.
• Excellent communication skills (both verbal and written), with an ability to interact effectively with clients, attorneys, and external parties.
• Ability to work independently and as part of a team, managing multiple tasks and deadlines efficiently.
• Exceptional attention to detail and high levels of organization.
• Discretion and confidentiality in handling sensitive legal information.
• Experience with court filing procedures and familiarity with court systems is essential.
• A positive, proactive attitude with the ability to handle a busy and often high-pressure workload.

• A minimum of a Matric qualification; a legal secretarial or related qualification would be advantageous.
• Proven experience in a Senior Litigation Secretary or similar role within a law firm, particularly in civil litigation.