Senior Debtors Administrator

SUMMARY:
Our client is a specialist SA leading supplier of prefabricated buildings.

POSITION INFO:

Purpose of the Role:

Providing administrative support to the both the Debtors and Sales Teams by reviewing and approving quotations, raising invoices and statements and compiling debtor reports for all department including posting and allocating daily receipts to the accounting system in compliance with the organisations financial procedures.

Role: Senior Debtors Administrator 

Location: Prospecton

Industry: Construction

Qualification:

• Matric
• Degree or Diploma 
• A minimum of 5 years experience in a Debtors related position
• Experience in reviewing Management accounts and Budget forecasts.
• Intermediate in MS Office Applications including SharePoint.
• Leadership Skills
• Fluent in both English and Afrikaans

• Strong communication and interpersonal skills, with a customer-service-oriented approach.
• Excellent time management skills with the ability to manage multiple tasks.
• Proven ability to problem-solve.
• Attention to detail and excellent organizational skills.
• Strong financial and analytical skills.
• Proficiency in Microsoft Office
• Knowledge of accounting software, e.g. Sage (Pastel)
• Ability to work independently and as part of a team

• Manage and co-ordinate workload for the debtors’ team, including signing off timesheets, annual leave and
• sickness.
• Manage and upload and allocate all website enquiries and enquiries from the Sales Inbox to SharePoint for
• all departments, this includes uploading any supporting documentation for the enquiry in accordance with
• the Quotation and Tender Procedure.
• Manage, maintain, verify and approve constantly throughout the day all quotations on the Quotation
• Register on SharePoint for accuracy and where necessary rejecting quotations that have discrepancy or
• errors. On receipt of order updating the quotation to accepted and adding invoice number within the
• quotation register.
• Manage daily the status of all quotations to ensure that the turnaround time of quotations is met in
• accordance with the Quotation and Tender Procedure.
• Review Production on Program daily and update the Chassis Master within SharePoint to ensure that chassis
• numbers are available for all departments to create Transport Requests for collection and deliveries.
• This includes updating the status of units which have been sold, scrapped or stolen.
• Complete, prepare and compile all supporting documentation within agreed timeframes for Request for Quotation with SBD Forms for Sales Consultants.
• Download all Summary and Full Reports from the Central Supplier Database for Full Tenders and SBD Forms.
• Assist Operational Members with completion and compiling of all Vendor Applications for Customer Portals
• and ensuring the Portal Database is up to date.
• Assist Sales Consultants in preparing bill of quantities for large projects for Full and Supply Bid Tenders to
• support quotations for bids.
• Arrange with Stationery Service Provider for Tender Bids to be printed and binded to meet tender closing times and dates.
• Maintain and update daily the warranty database and compile and email out Quality Control Packs for all
• units which have been produced to customer, this includes monitoring the responses received from
• Customers on the Report Feedback Form.
• Review and verify all documentation (Drawings, Purchase Order and Quotation) are signed before invoices are raised in accordance with Debtors Procedure.
• Prepare all paperwork and generate Tax Invoices Proforma Invoices and Credit Notes for all departments using SharePoint