SUMMARY:
Senior Creditors Clerk & Bookkeeper – Manufacturing - Bapsfontein
POSITION INFO:
Job Purpose: To oversee the full function accounts payable process, ensure accurate bookkeeping, maintain sound vendor relationships, and assist in month-end financial reporting. This role requires managing high-volume transactions, performing complex reconciliations, and enforcing strict financial controls.
Key Responsibilities:
Accounts Payable Management (Full Function):
- Manage the end-to-end creditors process, including matching supplier invoices to purchase orders and Goods Received Notes (GRNs).
- Creditors book of +/- R15 000 000 | Ensure all tax invoices are SARS compliant.
- Process high-volume creditor invoices and credit notes in the accounting system accurately.
- Reconcile supplier statements monthly and investigate/resolve discrepancies immediately.
- Maintain the creditor age analysis, ensuring no long outstanding or overdue supplier accounts.
- Prepare and load EFT payments on the banking platform (ABSA ) for review and release by Financial Manager/Managing Director
- Prepare and load COD payments daily for Financial Manager to review and release payments.
- Prepare Creditor files together with remittances and reconciliations for Financial Manager to review before payments gets loaded.
Bookkeeping Functions:
- Prepare monthly general ledger reconciliations and assist FM with day-to-day functions.
- Perform bank reconciliations and cashbook updates daily.
- Petty Cash reconciliations monthly- also capture and oversee Branches petty cash recons.
- Petrol card reconciliations monthly
- Oversee wages Gauteng and Branches, before loading wage payments.
- Assist wage clerk when off sick or on leave
- Month end Stock take Journals to adjust stock, Check manufacturing.
- Report to GM and FM when processing Stock take journals at Month end.
- Assist Financial Manager when on leave.
- Knowledge of both Accounts payable and Accounts receivable
Reporting and Compliance:
- Prepare monthly accounts payable reports for management.
- Review creditor suspense accounts and reallocate items correctly.
- Assist in preparing for internal and external audits.
- Ensure adherence to internal controls and financial policies.
Administration and Communication:
- Manage supplier queries professionally and promptly.
- Systematic filing of invoices, reconciliations, and proof of payments.
- Mentor junior clerk (if applicable).
Job Requirements:
- Experience in a Manufacturing environment.
- Matric/Grade 12 essential | A diploma in Bookkeeping is strongly preferred.
- Experience: Minimum 8 - 12 years in a full-function Senior creditors role or as a bookkeeper.
- Software Proficiency: MS Excel proficiency and accounting packages like Sage Payroll, Pastel
- Emails, Internet, POPIA, Bank payments
- Wages : Biometric clock card machine, and wages Fortnightly
- Technical Knowledge: Solid understanding of VAT legislation and bookkeeping principles.
Competencies
- High level of accuracy and attention to detail.
- Ability to work under pressure and meet strict month-end deadlines.
- Strong analytical and critical thinking skills.
- Excellent communication skills, both written and verbal.
Salary offer: R25K – R35K dependant on experience
