Duties & Responsibilities
Credit Control
•Collation of documents when requests are received for management discretion accounts
•Obtain credit reports for new management discretion accounts from the relevant bureau
•Preparation of all credit vetting documents and information of management discretion accounts for the Group
•Prepare management discretion request documents for sign off by the Group Credit Manager and Group Directors in terms of levels of authority
•Follow up with branches on unresolved aged queries unresolved and escalate to Group Credit Manager
•Monitor and report on all management discretion accounts, overdue amounts and queries and report same to the Group Credit Manager
•Prepare claims against self insurance fund, when necessary, for Group Credit Manager and Group Directors approval
•Ensure paperwork is prepared for handover when legal action is required on management discretion accounts for sign off by the Group Credit Manager and Group Directors in terms of levels of authority
•To obtain paperwork from Branches for any special terms account (45 days, 60 days or 90 days) must be approved by the Regional Directors and Group Directors – to be controlled on an updated workbook with approval paperwork
•Maintain customer details on Syspro as per credit limit annexures and credit application on a regular basis
•Monitor and report on the debtors book
•Assist Credit Controllers with resolving of debtor account queries
•Credit Controller relief, full function, during leave periods, refer to Credit Controller Job Description
Bank - Invoice Discounting Audits
•Preparation/gathering of documents required for Bank Audit
-All VAT returns
-All PAYE returns
-All audit trails (Downloads) to be loaded onto a memory stick
-Remittances to be obtained from the branches
-AR Age analysis from the Group Credit Manager
-Reconciliation of Final Download for the month of audit
-AP Age analysis from Creditors Supervisor
-Sales invoice report
-Bank Statements for the period being audited
-Auditors invoice selection to be gathered from Branches
Annual Audit
•Yearend customer statements to be downloaded into a separate electronic audit file as per selection by Auditors
•Assisting with resolving of auditor’s queries
•Ensure that documentation requested by the auditors is gathered from the Branches
Recordkeeping & Filing
•Managing and overseeing of filing of all required documentation
Internal control
•To ensure internal controls at branches are in accordance with Company standards and in line with relevant legislation and level of authority with spot checking of adherence to LOA by means of document selection checks and report inconsistencies
Time Keeping and working hours
•Working Hours are 8h00 until 16h30 from Monday to Thursday, Friday 8h00 until 16h00
•Overtime as required by the finance team from time to time with notification
Job Requirements
•Previous Senior Credit Control Experience beneficial
•Attention to detail and accuracy
•Deadline driven
•Good Excel knowledge
•SYSPRO KNOWLEDGE WILL BE AN ADVANTAGE
Duties & Responsibilities
Credit Control
· Collation of documents when requests are received for management discretion accounts
· Obtain credit reports for new management discretion accounts from the relevant bureau
· Preparation of all credit vetting documents and information of management discretion accounts for the Group
· Prepare management discretion request documents for sign off by the Group Credit Manager and Group Directors in terms of levels of authority
· Follow up with branches on unresolved aged queries unresolved and escalate to Group Credit Manager
· Monitor and report on all management discretion accounts, overdue amounts and queries and report same to the Group Credit Manager
· Prepare claims against self insurance fund, when necessary, for Group Credit Manager and Group Directors approval
· Ensure paperwork is prepared for handover when legal action is required on management discretion accounts for sign off by the Group Credit Manager and Group Directors in terms of levels of authority
· To obtain paperwork from Branches for any special terms account (45 days, 60 days or 90 days) must be approved by the Regional Directors and Group Directors – to be controlled on an updated workbook with approval paperwork
· Maintain customer details on Syspro as per credit limit annexures and credit application on a regular basis
· Monitor and report on the debtors book for Stewarts & Lloyds Projects (Pty) Ltd
· Assist Credit Controllers with resolving of debtor account queries
· Credit Controller relief, full function, during leave periods, refer to Credit Controller Job Description
Bank - Invoice Discounting Audits
• Preparation/gathering of documents required for Bank Audit
- All VAT returns
- All PAYE returns
- All audit trails (Downloads) to be loaded onto a memory stick
- Remittances to be obtained from the branches
- AR Age analysis from the Group Credit Manager
- Reconciliation of Final Download for the month of audit
- AP Age analysis from Creditors Supervisor
- Sales invoice report
- Bank Statements for the period being audited
- Auditors invoice selection to be gathered from Branches
Annual Audit
· Yearend customer statements to be downloaded into a separate electronic audit file as per selection by Auditors
· Assisting with resolving of auditor’s queries
· Ensure that documentation requested by the auditors is gathered from the Branches
Recordkeeping & Filing
- Managing and overseeing of filing of all required documentation
Internal control
· To ensure internal controls at branches are in accordance with Company standards and in line with relevant legislation and level of authority with spot checking of adherence to LOA by means of document selection checks and report inconsistencies
Time Keeping and working hours
· Working Hours are 8h00 until 16h30 from Monday to Thursday, Friday 8h00 until 16h00
· Overtime as required by the finance team from time to time with notification
Job Requirements
- Previous Senior Credit Control Experience beneficial
- Attention to detail and accuracy
- Deadline driven
- Good Excel knowledge
- SYSPRO KNOWLEDGE WILL BE AN ADVANTAGE
