Secretarial Administrator

SUMMARY:
We are sourcing for a Secretarial Administrator role.

POSITION INFO:
Main Outputs and Responsibilities:
Management of formal/official records

• Maintains an up-to-date manual and electronic filing system of formal records
• Maintains statutory records such as minute books, attendance registers, company registers, resolution registers, CIPC Forms, etc
• Manages the Courtesy register, Conflict of interest register
• Maintains proper record keeping/archiving of minutes, meeting attendance registers

• Notifies attendees of meeting dates, times and venues
• Books meeting venues
• Ensures availability of fully functional equipment required for meetings (such as overhead projector, recorder etc)
• Books catering and ensures that refreshments are provided if and when required
• Prepares meeting packs
• Ensures timeous circulation of meeting packs and minutes
• Takes minutes of meetings when required
• Facilitates scheduling of special meetings

• Admin. Degree
• Chartered Institute of Secretaries (CIS) qualification would be advantageous
• Driver’s license
• ICT sector will be an added advantage.
• At least three (3) years secretariat experience in a similar role. Experience in a similar industry/sector is an added advantage.
• Computer literacy – MS Office Suite –advanced level