Sales Order and Debtors Administrator

The successful candidate will be responsible for ensuring the smooth flow of sales orders received and providing an efficient and quality service with regards to the sales administration of these orders. The candidate will also administer the company’s account receivable function, processing general ledger entries and reconciling accounts whilst assisting the finance department to ensure the effective control of customer/debtor records according to the company standards.

• Sales Order Administration
• Record keeping of Customer/Debtor Information
• Reconciliation and reporting
• General Ledger processing
• General Administration

Record Keeping of Debtors Information

• Record receipts from debtors
• Receipts to be allocated to open invoices
• Compilation of the invoice reconciliation
• Compilation of debtor statements
• Preparation of customer quotations
• Creating new customer applications
• Assisting with credit notes

• Reconcile cash received from debtors
• Reconcile EFTs and allocate to the respective debtors/customers
• Reconcile debtors from the ledger values to the respective debtor’s statements
• Investigate, report, and clear all outstanding invoices
• Provide the queries report with action plans and follow ups

 Sales Order Administration

• Ensure data systems are accurate and up to date timeously
• All capturing will be done on SAP
• All reporting will be done via Microsoft Excel
• Receive sales orders, raise it on ERP system and distribute to relevant parties
• Co-ordinate and arrange collections and deliveries with logistics and warehouse
• Receive delivery notes and goods-returned-notes, process on ERP system and file in numerical sequence
• Raise authorised invoices and credit notes
• Ensure that all delivery notes received and sent to customers for payment
• Follow-up on all open sales orders
• Monitor sales prices and margins, investigate discrepancies, and report back to manager as per deadline schedules
• Ensure sales prices are updated timeously by relevant manager
• Assist customers with any product queries or customer complaints timeously and in a professional manner

• Grade 12 / NQF Level 4
• Minimum 3-years experience in a similar position.
• Experience in the Telecommunication industry is an advantage.
• Working knowledge and experience with MS Excel at an intermediate level.
• SAP Business One exposure advantageous.
• Advanced numeracy skills.
• Proficient in operational principles related to stock.
• Ability to work independently as well as part of a team.
• Excellent communication skills; both verbal and written.
• Ability to work under tight deadlines and manage debtor investigations effectively.
• Strong organisational and administrative skills.