Sales & Inventory Coordinator

Recruiter:

Time Personnel

Job Ref:

CPT005459/Meg

Date posted:

Monday, May 4, 2026

Location:

Montague Gardens, South Africa

SUMMARY:
Are you the link between the sales team, customers and supply chain who can ensure orders are being processes accurately?

Our National client based in Montague Gardens requires a highly organised and detail-oriented Sales Administrator who can assist the end-to-end order fulfilment process.
You will be handling customer orders, preparing quotes and invoices, coordinating deliveries, and managing returns, while maintaining accurate records and compliance with company procedures.

This position requires strong administrative skills, attention to detail, and the ability to multitask in a fast-paced environment while maintaining a proactive and solution-driven approach.

POSITION INFO:
REQUIREMENTS

Grade 12 plus a tertiary qualification in Supply Chain Management, Logistics, and/or Business Administration will be advantageous
Minimum 3-5 years’ experience in sales administration in a distribution or manufacturing environment
Experience working with compliance and safety documentation will be advantageous
Chemical or FMCG distribution experience strongly preferred
Valid driver’s license
Willingness to travel to PE and George (if required)
Ability to work extended hours during stock take and month-end
Strong MS Excel skills (intermediate to advanced level) and Syspro (preferred)

DUTIES

Direct liaison between the sales force, customers, and company supply chain to fill all internal and external customer orders applicable to your region / area, which would include PE and George
Act as the key liaison between sales, customers, and supply chain for PE and George orders
Process, track, and follow up on customer orders and back orders
Prepare quotes, sales orders, invoices, and related documentation
Manage installation paperwork (FOLs) and ensure proper filing
Handle customer and supplier queries, resolving issues to completion
Provide regular order status updates to clients and sales team
Manage incoming calls and walk-in customers
Maintain delivery records and ensure PODs are returned and filed
Process customer and supplier returns, including GRVs, RTS, and credit notes
Assist with stock control, forecasting, and month-end counts
Monitor stock levels and notify management of replenishment needs
Plan and coordinate deliveries according to route schedules
Oversee picking, loading, and dispatch of stock where required
Maintain accurate system records in line with company procedures
Monitor stock levels and flag any risks impacting cash flow

Salary: R negotiable dependent on experience

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