SMI 15960 - Compliance Assistant – Law Firm: Pretoria

Our client seeks a competent Compliance Assistant to assist the compliance department with administrative tasks. The successful candidate will report to the Compliance Consultant and ultimately, the firm’s Directors.  This candidate would be primarily based in the Pretoria office, but would be required to travel to other branches to conduct compliance administrative tasks and assessments. A valid driver’s licence is a requirement for this role.

You will be responsible for:

Administrative Support –

• Maintain accurate records, including compliance registers.
• Schedule and coordinate training and meetings for the Compliance Officer.
• Prepare and distribute communication and reports.
• Assisting the compliance officer in managing the compliance portfolio with admin work (including but not limited to emails and other correspondence).
• Creating and updating Excel and Word documents.
• Conduct monitoring reviews as assigned and promptly provide detailed reports in various departments.
• To provide compliance support to the business through responding to queries.
• Reviewing compliance materials for all areas of the business, including training.
• Assist in preparing for and responding to routine reviews/audits.
• Type/transcribe correspondence as directed.
• Perform routine compliance tasks concerning documentation, reporting and reviewing of client files.
• Schedule inductions for new employee training for all new employees/consultants and continuing education programs for employees.
• Monitor and track compliance deadlines.
• Ensure all necessary documentation is up to date and stored correctly.
• Drafting of reports.
• Assisting in preparing for inspections.