Reward and Payroll Manager

• To lead the SA Payroll Team.

• To support the design, management, and implementation of the Tongaat Hulett reward offering to support the attraction, motivation, and retention of talent across the business.

• To ensure efficient and accurate payroll processes and execution.

• To manage and maintain governance for all Reward Processes.

• To address gaps in process, governance, and audit findings.

• Provide reward consulting advice to the business in the form of reward levels and structures at time of appointment, annual reward reviews, interim reviews, and general reward assistance. 

• Responsible for all remuneration surveys, including working with the Head of Reward, Reward Consultant, People Business Partners, and Line Managers to ensure accurate matching of jobs. Establish a sound working relationship with survey companies and submit data in a timely and accurate fashion. 

• To work with the Head of Reward and Head of Human Capital to prepare for Remuneration Committee meetings and communicate findings appropriately to OPCOs and line managers. 

• Support HC and the business during the Annual Reward Review process. 

• Prepare the HC system for the annual review based on the mandate approved by the RemCo. 

• Liaise with IT in order to ensure that all salary scales, performance increase ranges, and other system changes are effected. 

• Work with business units to ensure that all salary increases are decided upon in line with the guidelines and uploaded on time.  

• Coordinate the annual bonus process. Work with business units to ensure that all bonus awards are decided upon in line with the guidelines and uploaded on time. 

• Consolidate all increase and bonuses by business unit for review by the Head of Human Capital, Head of Reward and EXCO. 

• Prepare a comprehensive review of the actual increases and bonuses for review and approval by the MD, COO, CFO, CHCO, CEO and HR and Remuneration Committee. 

• Reconcile transfers / retrenchments / retirements etc. and communicate to relevant parties. 

• Act as the Reward interface for all HC system changes affecting reward. 

• Conduct HR and Business training on Reward and Benefits. 

• Ensure that all payroll submissions are made on time and in the correct format. 

• Assess payroll controls and practices to ensure ongoing governance. 

• Monthly self-audit processes administered to continuously improve our service offering and governance. 

• Audit findings immediately addressed. 

• Management of people costs with the Head of Human Capital and Line managers. 

• Monthly reporting on actual versus budgeted headcount, actual versus budgeted people costs, actual versus budgeted overtime, and leave balances. 

• Tracks vacancy savings. 

• Manages leave balances with People business partners. 

• Builds plans with OPCO, People Business Partners, and line managers to manage people costs.

• Support the employment equity and income differential reporting process from a Reward perspective, ensuring accurate and timeous data is delivered. 

• Support in building a culture of fairness and transparency in all reward processes. 

• Collaborate with the Head of Reward to compile job descriptions and conduct job evaluations for grades D and below, and give the appropriate feedback and support to People Business Partners and Line Managers. 

• Assist the Head of HC with the quarterly reporting for OPCO meetings. 

• Assist with change management related to Reward projects and interventions. 

• Lead specific Remuneration and Policy projects to create new products or enhance existing ones in line with Employee Value Proposition.

• Manage financial postings with a comprehensive understanding of accounting structures and codes.

• Develop value-added reports to support cost forecasting and budgeting for monthly and annual reporting.

• Ensure full adherence to statutory and third-party reporting requirements, maintaining compliance with financial regulations and industry standards.

• A tertiary qualification in business or human resources.

• 5 to 7 years of relevant experience.