Research Programme Coordinator (Contract)

SUMMARY:

Cape Town | Hybrid | 6-Month Fixed-Term Contract

POSITION INFO:

Key Responsibilities

• Coordinate and monitor research projects, tracking milestones, deliverables, deadlines and overall progress.
• Maintain project schedules, prepare progress reports, dashboards and management updates.
• Provide secretariat and administrative support to research committees, including meeting agendas, minutes, documentation and follow-up actions.
• Coordinate meetings and engagements with researchers, volunteers, external partners and other stakeholders.
• Manage research-related administrative processes, including contracts, procurement, invoices and prize adjudications.
• Maintain accurate research records, documentation, templates and central information repositories.
• Assist with research monitoring, reporting and the preparation of information for internal and external stakeholders.
• Liaise with Communications and Marketing teams regarding research updates, website content and project announcements.
• Support the maintenance of research topic databases, including basic desktop research and coordination of research topic submissions.
• Identify opportunities to streamline processes, improve workflows and strengthen operational efficiency.

Minimum Requirements

• A relevant Bachelor's degree or equivalent tertiary qualification is preferred.
• Approximately 5 years' experience in project coordination, programme administration, research support or a similar professional environment would be advantageous.
• Strong proficiency in Microsoft Office 365, particularly Excel, Word, PowerPoint, Outlook, Teams and SharePoint.
• Previous exposure to project management, reporting, committee administration or governance processes would be beneficial.
• Excellent organisational, administrative and stakeholder coordination skills.
• Strong digital literacy and the ability to adapt quickly to new systems and technologies.
• Basic financial understanding, particularly relating to procurement, invoicing and administrative controls.

The Ideal Candidate

• Is exceptionally organised, structured and meticulous in their approach.
• Can confidently manage multiple projects, priorities and deadlines.
• Demonstrates initiative, accountability and the ability to work independently.
• Communicates professionally and effectively with stakeholders at all levels.
• Has a natural ability to coordinate people, processes and information.
• Is comfortable working collaboratively with professional staff, volunteers and external partners.
• Takes pride in producing accurate, high-quality work.
• Enjoys identifying practical solutions and improving operational processes.

Employment Details & Remuneration

• Location: Cape Town, Western Cape
• Working arrangement: Hybrid, with office attendance determined by operational requirements.
• Working hours: Part-time, 15 hours per week across 2 days.
• Contract: Initial 6-month fixed-term contract, with potential for renewal.