Registry Clerk: Human Resources

SUMMARY:
JOB PURPOSE

• To render effective and efficient registry service in the Department

• Matric / equivalent qualification on NQF level 4 qualification or other equivalent relevant qualification

POSITION INFO:
RESPONSIBILITIES

• Open new files (except SP file) for employees and record the details accurately
• Ensure that all files are correct and up to date
• Liaise with the relevant employee to ensure that all the HR information in the file is correct
• Liaise with the relevant HR Practitioner to ensure that any mistakes identified in the file or documents are addressed
• Monitor the appropriate filling of the register
• Ensure that all files or records requested are brought back to the relevant personnel’s file
• Keep and ensure that an access control register is signed by all visitors entering registry / storage area
• Ensure compliance with promotion of Access to Information Act before records can be accessed
• Trace any missing files and update the relevant file
• Audit the documents in the files when files are issued or returned