Recruitment Co-ordinator

SUMMARY:
The Recruitment Co-ordinator provides essential administrative and recruitment support to the team, ensuring smooth day-to-day operations. This role requires strong attention to detail, excellent organisational skills, and the ability to balance routine administrative tasks with candidate-facing responsibilities.

POSITION INFO:
Key Responsibilities & KPIs:

1. Administrative & Office Support:

• Provide daily admin support including filing, document control, typing CVs, answering calls.
• Assist the Office Manager with general office duties and scheduling.

• CVs typed and formatted within 24 hours of request, with <2% errors.
• Calls and queries responded to within 1 business day.
• Filing and record-keeping 100% up to date. 

1. Recruitment Support

• Post job adverts, track applications, and update recruitment systems.
• Screen CVs and shortlist candidates for junior/support roles.
• Conduct initial candidate phone screenings and arrange interviews.

• Job adverts posted within 24 hours of request.
• Candidate CVs screened and shortlist provided within 48 hours.
• Minimum 90% accuracy in matching candidate profiles to role requirements.
• At least 3–5 candidates shortlisted per vacancy (where possible). 

1. Candidate & Client Co-ordination

• Schedule interviews and manage communication between clients and candidates.
• Prepare interview packs, reports, and ensure smooth candidate experience.

• Interviews scheduled within 2 business days of shortlist approval.
• Candidate communication documented in ATS / system with 100% compliance.
• Zero missed deadlines for interview preparation. 

1. Database & Process Management

• Maintain accurate candidate records in ATS / database.
• Assist with reporting on recruitment activity (applications, interviews, placements).

• Candidate database updated weekly with new CVs and notes.
• Monthly recruitment activity report submitted by the 5th of each month.
• Data accuracy maintained at 95%+. 

1. Onboarding & General Support

• Prepare offer and onboarding documents.
• Support the recruiter/consultant with follow-up tasks on placements.

• Offer documentation issued within 24 hours of verbal acceptance.
• Onboarding packs completed 100% on time for new hires. 

• Strong organisational and time management skills.
• Excellent communication and client service orientation.
• Proficiency in MS Office and recruitment software/ATS.
• High accuracy and attention to detail under pressure. 

• Reliable, accountable, and discreet.
• Proactive and solutions-focused.
• Adaptable and eager to support the team where needed.