Recruitment Assistant (9 month contract)

SUMMARY:
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POSITION INFO:

About the position:

The Recruitment Assistant will be responsible for the administrative processes that underpin delivery in the Recruitment Team. This is a global role with a broad range of responsibilities and scope to add value within a busy and fast paced team.

Responsibilities:

• Provide administration support to a busy global recruitment team split across London and Cape Town
• Liaise with internal and external stakeholders to arrange interviews across multiple locations i.e., UK, Europe, South Africa, America and Asia
• Own the offer administration process and send offers for signature via DocuSign
• Process recruitment invoices and candidate expenses
• Assist the team with preparing approval requests on a weekly basis for approvals to recruit and approvals to hire
• Manage the recruitment inbox and respond to speculative CVs and ad-hoc emails
• Support Recruitment Managers with graduate recruitment cycle
• Ensure all templates are updated and saved (e.g., job descriptions etc.)
• Ensure preferred supplier list folders are kept up to date
• Applicant Tracking System (ATS) administration
• Manage reporting requirements for the recruitment function

Qualifications, Technical Knowledge and Experience required:

• Financial services or professional services industry experience (preferable)
• Recruitment administrative experience in a fast paced, high volume environment
• Experience with organising complex meetings across different mediums and across different geographical locations

System Skills:

• Advanced/Expert Outlook experience
• High level system skills, including Microsoft Word and Excel

Personal Attributes:

• Strong organisational skills
• Resourceful and ability to use own initiative
• High attention to detail
• Confidentiality and ability to handle sensitive matters at all times
• Ability to multi task and prioritise often heavy workload
• Composure under pressure
• Flexible and adaptable

Risk and Compliance:

• Adhering to the Code of Ethics and related policies, including personal account dealing, gifts, market abuse, etc.
• Ensuring Compliance training, declarations and relevant forms are completed on a timely basis
• Ensuring that firm and client data and property, including IT data, are properly protected
• Reporting any possible and actual breaches, errors, complaints or conduct issues
• Reporting any suspicion that a client, investor, or employee may be involved on money laundering fraud or other crime such as market abuse

NB! This job is now closed. You can apply for other jobs by uploading your CV.