Receptionist and Travel Assistant

SUMMARY:
Our client, a manufacturer, supplier and installer of specialist equipment is looking for a Receptionist / Travel Assistant to join their team.

POSITION INFO:

Job Description:

The main purpose of the position will be to meet and greet visitors, manage the switchboard and assist in all travel preparations for staff travel.

Main Duties & Responsibilities:

• Receptionist
• Receiving visitors at the front desk and directing them to the relevant person
• Answering, screening and forwarding incoming calls
• Ensuring that the reception area is neat and presentable at all times
• Provide basic and accurate information in-person and via phone/email
• Maintain office security by following safety procedures and controlling access via the reception desk
• Ordering front office supplies and keeping inventory of stock
• Perform other clerical reception duties i.e., filing, photocopying
• Travel Assistant
• Review and process authorized requests for Travel documents and visa requirements submitted by various administrative offices
• Review supporting documentation for completeness, accuracy, reasonableness, validity and conformity with Host Country guidelines and foreign visa issuance requirements
• Advise relevant offices and staff members on travel documentation and visa requirements
• Maintain database for visa requirements
• Provide guidance to contracted messengers for delivery/pick-up of visa requirements to Embassies/Consulates
• Perform ad-hoc duties as required
• Pre travel COVID-10 requirements to be communicated

Educational Requirements:

• Grade 12 or equivalent qualification
• Tertiary qualification in Hospitality / Travel / Tourism advantageous

Experience and Skills Required:

• Minimum 5 years’ experience in Reception & Travel
• Sound knowledge of domestic and international travel trends
• Excellent communication skills
• Good interpersonal skills and the ability to work as part of a team
• Good report-writing skills
• Excellent computer literacy (MS Office)
• Working knowledge of travel reservations systems, GDS and e-travelling
• Hands-on experience with office equipment (printers etc.)
• Ability to work without supervision
• Strong attention to detail
• Ability to solve problems and prioritize
• Excellent time-management skills
• Valid driver''s license

NB! This job is now closed. You can apply for other jobs by uploading your CV.