Receptionist. Sales and Administration Assistant

SUMMARY:

Job Title: Receptionist/Sales Administration Assistant  Location: Fourways, Gauteng Industry: Water-Treatment  Type:  Permanent | On-Site       Environment: Fast-paced, Collaborative

About the Role
The Receptionist / Sales Administration Assistant will provide comprehensive front-desk, administrative, and sales support to ensure smooth day-to-day office operations. This role is central to creating a professional and welcoming first impression for visitors, managing internal and external communications, and supporting sales, supplier coordination, client administration, and selected HR functions. The successful candidate will be friendly, well presented, and punctual, consistently demonstrating professionalism, accuracy, and confidentiality. This position contributes directly to the efficiency, organization, and professional image of the company.

POSITION INFO:
What you’ll be doing

• Reception and Office Administration

• • Manage the switchboard by answering and directing incoming calls professionally.
  • Welcome visitors and guests, ensuring a positive and professional first impression.
  • Manage and maintain a neat, organized, and professional reception area.
  • Book and coordinate boardrooms for meetings and training sessions.
  • Perform general administrative duties including typing, scanning, printing, binding, laminating, photocopying, and document preparation.
  • Maintain accurate filing systems (physical and electronic).
  • Update and manage the stationery register, including monitoring stock levels and submitting requests.
  • Arrange couriers for documents and parcels, including tracking and confirmation of deliveries.
  • Log and follow up on Eskom-related calls and queries.
  • Assist with credit application documentation and processing.
  • Support staff with ad hoc administrative tasks as required.
  • Maintain confidentiality and handle all information in a professional manner.

• Sales and Commercial Administration Support

• • Assist with internal sales administration, including preparing and submitting quotations for spares, projects, and O&M contracts.
  • Support procurement activities by coordinating the purchasing and distribution of spares and consumables.
  • Maintain and update order records in the CRM system to ensure accurate tracking and reporting.

• Supplier Management Support

• • Assist in identifying and sourcing new suppliers to reduce dependency and mitigate risk.
  • Support the maintenance of supplier relationships to improve pricing, lead times, and payment terms.
  • Provide administrative support for supplier records and performance tracking.

• Client Account and Finance Support

• • Assist with tracking client invoices, including O&M-related billing.
  • Support payment follow-ups and collections to assist with healthy cash flow.
  • Update and monitor invoice records within the ERP system.

• Human Resources Support

• • Assist with onboarding processes, including inductions and documentation.
  • Provide administrative support with payroll-related tasks for the company's operators (O&M).
  • Maintain and update HR files, including medicals, training records, and employee documentation.
  • Support the drafting, updating, and implementation of HR policies and procedures.

• Matric (Grade 12) or equivalent; additional qualifications in Office Administration, Business Administration, Sales, or related fields are advantageous.
• Minimum of 2–3 years’ experience in a receptionist, administrative, sales support, or similar role.
• Strong communication skills, both verbal and written.
• Professional, friendly demeanor with excellent interpersonal skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Exposure to CRM and/or ERP systems is advantageous.
• Strong organisational skills with the ability to multitask and prioritize effectively.
• High attention to detail and accuracy.
• Ability to work collaboratively across departments in a fast-paced environment.
• Reliability, punctuality, and a high level of integrity.
• Valid driver’s license and own vehicle.
• Valid South African ID (SA Citizen).

• Generous, market-related salary: R18 000 - R25 000 p/m (dependent on skills, experience and interview performance).
• Work with one of the leading teams in the water-treatment industry.

• This position requires candidates to have their own vehicle. Official travel will be re-imbursed.
• Position available immediately.
• Permanent, On-Site position with offices in Fourways, Gauteng.