Receptionist

Receptionist / Administrative assistant

This person will

• Operate in and be responsible for the reception area; and
  • Is responsible for all the functions resulting from being the first point of contact for incoming telephone calls and visitors; as well as
  • A diverse range of administrative tasks.

Responsibilities

1. Meeting visitors.
2. ‘PRO’
3. Switchboard
4. Assisting Office manager and Head Office team with various tasks
5. Administration
6. E-mails
7. Correspondence
8. Bookings & Reservations (accommodation, flights, vehicles, etc.)
9. Ordering of stationary
10. Filing
11. Photostats
12. General office tasks

Abilities & Skills

1. Communication:
2. Knowledge and skills:
3. Take ownership and responsibility for tasks
4. Accurate and skilled Administrator
5. Team player
6. Build relationships with colleagues, customers and suppliers
7. Handling of difficult clients

1. Strong written and oral communication
2. Afrikaans and English

1. ‘Solution-seeker’
2. Meticulous and Accurate
3. Multi-tasker
4. Microsoft Excel, Word, Outlook skills
5. Be naturally inclined to focus on excellent service levels
6. Administration, organizational and time management skills
7. Able to perform well under pressure, and adhere to deadlines
8. Handling difficult people and tricky situations professionally, calmly and effectively