Receptionist & Finance Assistant

SUMMARY:
Our client is seeking a well-organised, professional and detail-driven Receptionist & Finance Assistant to join their team in Pretoria East.

This role is perfect for someone who enjoys a blend of front office and finance tasks, and who thrives in a structured, fast-paced environment. You will be the first point of contact at reception while also supporting the finance department with bookkeeping, debtor management, purchase orders, and stock administration.

This is an office based position.

POSITION INFO:
Minimum Requirements:

• Grade 12 AND minimum 75% for Accounting in Matric OR Bookkeeping/Finance related qualification OR more than 3 years’ experience in finance-related roles
• Exposure to accounting/finance functions
• Proficient in MS Office & Pastel Evolution
• Advanced Excel skills (advantageous)
• Excellent communication skills
• Strong organisational and time-management abilities
• High attention to detail
• Ability to multitask
• Professional and friendly front-office manner
• Discretion and confidentiality
• Proactive, team-orientated and reliable

Front Office and Admin

• Welcome and direct visitors professionally.
• Handle incoming calls and emails.
• Keep reception neat and organised.
• Manage courier collections, deliveries, and incoming stock.
• Route support queries and tickets correctly.
• Ensure printers and consumables are maintained.
• Handle daily ad-hoc office support tasks.
• Monitor and order office supplies.
• Liaise with external maintenance providers.
• Maintain digital and physical filing systems.
• Assist with scheduling meetings and small events.
• Handle scanning, photocopying, document preparation & data entry.
• Provide administrative support to management when needed.

Finance Support

• Serve as first-line support for finance queries 
• Escalate unresolved issues timeously.
• Communicate with clients regarding payments, reconciliations, and statements.
• Maintain accurate debtor logs and payment records.
• Assist with Accounts Receivable & Accounts Payable.
• Meet a 2-hour SLA for all incoming finance tickets.
• Full stock management (GRV, invoicing, returns, repair quotes, tracking).
• Issue purchase orders and process supplier statements/recons.
• Process welcome letters and first invoices for new contracts.
• Conduct weekly debtor follow-ups 
• Process call-out and repair invoices and follow through to payment.