Raw Materials Supervisor

SUMMARY:
To supervise the raw material warehousing operation and contract packaging requirements.

POSITION INFO:

Accountable for quality, standards, service and desired outputs within inter-related functional areas of responsibility. May be responsible for work of others. Job Purpose To supervise the raw material warehousing operation and contract packaging requirements. Key Accountabilities and Outputs Raw materials supervision • Responsible for all controls relating to movement of raw materials from and to all sites • Manage stock counts and accountable for overall stock accuracy. • Ensure raw material stock availability on the production line when required. • Responsible for accurate weighing of batch packs according to BOM • Ensure stock management principals are applied to reduce redundant and expired stock. • Support 3rd Party distributors with effective stock management principles and processes • Investigation and recommendations for the redesign of warehouse processes specifically related to stock management and movement • Analysis of warehouse variances on an ongoing basis to establish and identify risk areas • Training of operations staff in effective stock management principles • Management of audit documentation used for the effective auditing of stock management procedures • Compiles and distributes weekly reports on stock management status • Monitoring of key KPI's relating to stock management and control • Detailed analysis of waste and communication of waste issues to management • Compilation of sustainable action plans to manage and reduce waste • Management of stock management systems and software applications to ensure effective utilization within warehouse facilities • Analysis of stock reconciliations to ensure accuracy and to identify possible challenges • Outsourced manufacturing (where applicable) • Accountable for communication regarding forecasts and production run dates. • Control movement of all raw materials and finished goods. • Accountable for raw materials and packaging accuracy across warehouses internally and externally. • Laisse with finance on yields and waste recons. • Plan and arrange collection in collaboration with the logistics department. Raw Materials Supervisor Updated July 2020 Page 2 of 4 Adherence to the health, safety and environmental standards • Ensure adherence to site safety standards as head of Safety, Health and Environmental Committee • Ensure compliance to all relevant legislation • Ensure adherence to site safety standards and critical member of Safety, Health and Environmental Committee in line with the OSH Act. • Ensure compliance to all relevant legislation and support a safe environment for the Company's Employees, Contractors and Visitors. • Comply with all Food Safety Standards • Receive training on / and adhere to the Hygiene Code of Conduct. • Maintain GMP standards within the workplace • Maintain a good standard of Personal Hygiene General • Responsible to ensure housekeeping is performed and ensure that all products and activities are stored and are executed within the demarcated areas according to the housekeeping policy (green red and yellow areas) • Conversant with relevant business information, policies, processes and procedures • Maintains expected performance standards • While Job Descriptions are written up for the purpose of a basic outline of the work and responsibilities associated with the Job, the Company encourages and expects all employees from time to time, to assist with work that may not be a direct part of their job description. Additional Region-Specific Accountabilities and Outputs Qualifications and Experience • Grade 12 / Matric / NQF level 4 (Essential) • Upto 4 years experience (Operational Execution) Supervisory; FMCG • MS Excel; MS Word; E Mail Raw Materials Supervisor Updated July 2020 Page 3 of 4 Key Qualities Communication • Detailed verbal or written instructions or requests to employees or contractors Problem Solving • Proactive identification of functional problems related to a specific process or policy, determine cause and impact, and choose the best alternative to solve the problem based on guidelines provided and an understanding of the theory or practices underpinning the problem. Relationships Maintained • Others outside of own work area but inside the organisation Raw Materials Supervisor Updated July 2020 Page 4 of 4 Behavioural Competencies Judgment and Decision Making • Able to gather information from a variety of sources. • Understands cause and effect relationships within data and interprets this to make competing, holistic decisions • Develops alternatives before making complex decisions • Looks for the most innovative, efficient and value adding solution when making a decision • Makes decisions in time and forecasts when decisions need to be made • Formulates a "big picture" understanding of the near-term impact of decisions (including the time and resources required to implement decision) • Evaluates the longer term business impact of decisions Takes initiative when making decisions Leadership • Able to communicate and gain team commitment to a vision of what is to be achieved. • Delegates fully and creates opportunities which help others to develop their potential. • Identifies inequalities of opportunity within the workplace and takes steps to address them. • Inspires and empowers others to overcome difficulties and achieve goals. Nurtures strong team identity and pride. Continuous Improvement • Increases performance expectations when success has been achieved • Seeks out sources of information, including trade associations, "best practice" companies, customers, peers, subordinates, etc. • Finds ways to fast-adapt improvement ideas to work processes • Proactively seeks out resources