Quote Specialist

SUMMARY:
Quote Specialist - Engineering, Mining, Construction etc

POSITION INFO:

 Our client is seeking a driven, highly accurate, and commercially minded Quote Specialist to manage customer RFQs and prepare competitive, profitable quotations in a fast-paced mining supply environment.

Essential Qualifications:

• Matric/Grade 12 (essential)
• Relevant qualification in Sales, Procurement, Supply Chain, Business or technical field (advantageous)
• Minimum 3-5 years experience in quotations, sales support, procurement or technical sales  
• At least 2 years directly involved in quotations, sourcing or technical sales

Essential Experience:

• 3-5 years in quotations, sales support or procurement within the Mining, Engineering, Industrial Supply or Construction Industry 
• High-volume and technical quotations/RFQ preparation
•  Calculating cost prices, markup, gross profit (GP), transport and additional costs  
• Sourcing products and obtaining competitive supplier pricing
• Purchase orders, delivery requirements and supply-chain processes

Key Responsibilities:

Quotation & RFQ Management:

• Prepare competitive quotations
•  Quote standard RFQs within 24 hours
• Capture, track and action 100% of received RFQs
•  Compare supplier pricing, availability, quality and lead times before finalising

Sourcing & Costing:  

• Source products and obtain competitive supplier pricing  
• Ensure all quotes meet approved markup/GP requirements
• Actively source suitable alternatives when items are unavailable
•  Negotiate improved pricing, discounts, delivery terms and lead times with suppliers

Follow-Up & Conversion:  

• Follow up outstanding quotations and obtain customer feedback
•  Actively contribute to improving the quote-to-order conversion rate
•  Verify POs against quotations before handover and flag discrepancies immediately  
• Respond professionally and promptly to all quotation queries and revision requests

Administration & Compliance:

•  Maintain an accurate and up-to-date quotation register
•  Ensure all RFQs, datasheets and supporting documents are correctly filed and traceable
•  Take full ownership of quotation errors and identify root causes to prevent recurrence
•  Communicate effectively with Sales, Buying, Logistics, Finance and Management

Computer Skills Required:

• Microsoft Suite
• Accounting/Quotation Software – Advanced (OMNI system experience advantageous)