SUMMARY:
Pursuit Coordinator

POSITION INFO:

Key Roles and Responsibilities

1. Tender and Proposal Management

• Manage the full tender process from receipt to submission.
• Receive, process, track, and maintain tender records and registers.
• Search for relevant tenders across various online platforms and distribute opportunities to management.
• Assess tender requirements and ensure compliance with submission specifications.
• Collate tender documentation, including pre-qualification questionnaires and supporting information.
• Ensure proposals are complete, accurate, and submitted within deadlines.

2. Proposal Coordination

• Coordinate bid activities and communication across proposal teams.
• Participate in proposal kick-off meetings.
• Coordinate proposal reviews, approvals, and final submissions.
• Obtain commercial, legal, and technical inputs required for tender responses.
• Coordinate document sign-offs and approval processes in accordance with Delegation of Authority (DOA).

3. Document and Information Management

• Maintain tender portals with current company information.
• Manage the Bid Library and ensure proposal resources remain up to date.
• Maintain libraries of commercial documents, graphics, photographs, and proposal templates.
• Ensure all statutory and commercial documentation (e.g., Tax Clearance and B-BBEE certificates) remains current.
• Provide SharePoint access and document control support for proposal teams.

4. Quality Assurance and Compliance

• Ensure tender responses comply with client requirements and company governance.
• Review formatting, quality, and completeness of proposals.
• Maintain traceability of electronic and hard-copy tender documentation.
• Ensure proposals represent the strongest possible submission.

5. Reporting and Administration

• Update tender registers and monitor tender progress.
• Compile weekly reports on bid opportunities, wins, losses, and prospects.
• Conduct research and gather supporting information for proposal development.
• Provide administrative support to the Sales, Pursuit, and Administration teams when required.

6. Business Systems Support

• Update CRM/project systems when bids are awarded.
• Maintain online tender portals and reporting systems.
• Support continuous improvement of proposal processes and business systems.

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Education and Experience

Education

• A three-year National Diploma or Degree is advantageous, preferably in:
  • Business Administration
  • Project Management
  • Or a related field

Experience

 

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