Proposal & Sales Ops Coordinator

Recruiter:

Optim-G Sourcing

Job Ref:

PTA000123/IK

Date posted:

Tuesday, January 20, 2026

Location:

Cape Town, South Africa

Salary:

R30 000

SUMMARY:
Looking for a Proposal & Sales Ops Coordinator for a client in CPT, Century City.

POSITION INFO:
Run the operational engine that enables speed and consistency; proposal intake gating, tracker management, HubSpot hygiene, and Fast Track proposal assembly so proposals move swiftly through review cycles and deadlines are reliably met.

Accountabilities:

Proposal Leadership
Fast Track Proposal Production
HubSpot Sales Ops Execution
Success Metrics (KPIs)

Proposal Operations Expertise

Strong understanding of proposal workflows, RFIs, RFPs, bid timelines, and internal review cycles.

Fast Track Proposal Assembly

Ability to assemble proposals using approved templates, modules, annexures, and formatting standards.

CRM & Sales Operations Knowledge

Strong command of HubSpot hygiene including required fields, stage discipline, next steps, close dates, and notes.

Pipeline & Tracker Management

Proven ability to maintain real-time trackers with high accuracy and visibility.

Reporting & Metrics Tracking

Ability to produce pipeline, workload, and performance reports aligned to KPIs.

Communication & Stakeholder Engagement

Excellent verbal and written communication skills with the ability to engage confidently with clients, candidates, and internal stakeholders.

Qualifications:

Masters Degree in Communication/Marketing/Sales
3-5 years in proposal writing, proposal and sales operations, pre-sales (ideally in consulting SaaS or B2B services)
Proposal or Project Mng certification - APMP preferred

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