Property Team PA/Administrator

Recruiter:

Time Personnel

Job Ref:

CPT005225/Meg

Date posted:

Tuesday, March 3, 2026

Location:

Cape Town, South Africa

SUMMARY:
Are you a self managed Executive Assistant who can assist a forward thinking team and Director by being one step ahead of them at all times?

This remote position reports into the Director of a upmarket real estate business in the UK. They require a confident tech savvy individual to support sales, operations, CRM system, portals, advertising and digital channels.

In this position you will be the highly effective "go to person" forming the backbone of their successful company.

Working hours: 9 am to 6 pm – Monday to Friday UK time (1 hour break)

POSITION INFO:
REQUIREMENTS

Matric, relevant qualifications advantageous
Proactive and forward-thinking – you take initiative, anticipate challenges, and find smart solutions
Tech-savvy and adaptable while embracing new tools, automation, and AI to improve efficiency
Highly organised and detail-oriented, thriving in structured, process-driven environments
Exceptional written and verbal English skills are a must
Calm under pressure
Deliver outstanding support, aligned with company high standards
Collaborate seamlessly and support the wider team in achieving shared goals.

DUTIES

Manage CRM systems, data hygiene, tagging, and record accuracy
Conduct checks and client due diligence
Support the full Vendor, Buyer, Landlord, and Tenant onboarding process
Coordinate viewings, inspections, and appointments
Prepare and draft contracts and sales documentation
Manage tenant referencing and compliance documentation
Create contract summaries for internal use
Manage Xero invoicing, payment tracking, and reporting
Maintain sales trackers, cash flow reports, and prepare data for sales meetings
Organise digital files and workflows (
Support website reviews and property updates
Manage change of ownership processes, including utilities and handover administration
Prepare and send the Introductory Pack to potential clients.
Create Vendor Consultation Reports and ensure smooth contract administration.
Provide data for bi-weekly vendor updates and deploy changes resulted from weekly register reviews.
Generate and distribute ad hoc sales reports.
Support tenancy progression for Lettings transactions
Leverage AI and automation tools to streamline processes and enhance efficiency.

Salary: R negotiable dependent on experience

Join us on SOCIAL MEDIA or visit our WEBSITE for more information. See links below.

Similar jobs you might be interested in:

Property Team PA/Administrator
Location: Cape Town
Salary:
Are you a self managed Executive Assistant who can assist a forward thinking team and Director by being one step ahead of them at all times?This remote position reports into the Director of a upmarket real estate business in the UK. They require a confident tech savvy individual to support sales, operations, CRM system, portals, advertising and digital channels.In this position you will be t...
Today

Management Accountant
Location: Cape Town
Salary: 400 000 Annually
My client, a specialist within the FMCG sector, is seeking an experienced Accountant with strong management accounting expertise. While the business is synonymous with retail and FMCG, the holding company has diversified its investment portfolio to include property and other strategic investments. The successful Management Accountant will oversee a small team and play a hands-on role in pricing, c...
Today

Bonds Secretary
Location: Cape Town
Salary:
BOND SECRETARYLocation: TygervalleyPosition Type: Full-TimeAre you a detail-driven professional with a passion for property law and precision? We’re looking for an experienced Bond Secretary to join our client's dynamic, fast-paced legal team where accuracy, efficiency, and client service excellence are key.If you thrive under pressure, love working with financial institutions, and take prid...
1 day ago

FINANCIAL ACCOUNTANT
Location: Cape Town
Salary: Market related
FINANCIAL ACCOUNTANT - Century City, Cape Town, Western Cape R40 000 Basic Per Month plus Benefit
Today

Digital Media Coordinator – Property Marketing
Location: Cape Town
Salary:
1 day ago

Hotel Manager
Location: Cape Town
Salary:
Hospitality Hire is recruiting for a Hotel Manager for a beautifully appointed boutique property located near Durbanville, Cape Town.This is not a large corporate hotel environment. It is an intimate, detail-driven property where leadership is hands-on, guest relationships matter, and consistency is everything.The ideal candidate understands the rhythm of a small boutique hotel or guest house and ...
1 day ago

Resourcer
Location: Capetown
Salary: Market-Related
As a Resourcer within the property Services team, you will identify, engage and qualify skilled trades operatives for temporary and permanent assignments.
1 day ago

Finance Manager
Location: Cape Town
Salary: 630 000 Annually
Join a dynamic, creative organisation as a Finance Manager overseeing full financial management across multiple entities, including companies, trusts and PBO structures. You’ll lead reporting, compliance, budgeting, operational finance and team leadership in a fastâpaced, highâexposure environment. Ideal for an energetic, peopleâcentric finance professional with strong management exper...
4 days ago

Management Accountant
Location: Cape Town
Salary: 400 000
A well-established and diversified holding company with interests in property Management, Investment Portfolios, and FMCG operations is seeking to appoint an experienced Management Accountant to join its Group Finance team. This role is suited to a hands-on finance professional who has managed a small team, thrives in a multi-entity environment, and is comfortable operating at both operational and...
4 days ago

Junior Air Conditioning Technician
Location: Bantry Bay
Salary: Market related
Supporting maintenance, repair, and basic installation of air conditioning and ventilation.
5 days ago

Property Team PA/Administrator

Similar jobs you might be interested in:

Jobseekers

Recruiter

General