Property Administrator

SUMMARY:
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POSITION INFO:

Job Overview
We are seeking a highly organized and detail-oriented Property Administrator to support the effective management of a diverse property portfolio, including retail, office, industrial, and student accommodation. The successful candidate will act as a key link between property owners, tenants, and service providers, ensuring smooth daily operations, strong tenant relationships, and accurate administrative processes.

Key Responsibilities

• Investigate and resolve debtor credit balances in collaboration with the Billing Team.

• Maintain rental payment records and follow up on overdue accounts.

• Manage lease administration, including new deals, renewals, cessions, cancellations, and tenant documentation.

• Oversee tenant move-ins and move-outs, including inspections and key handovers.

• Ensure accuracy and completeness of lease documentation and data integrity on property management systems.

• Coordinate tenant communication, resolve queries, and manage monthly turnover figures.

• Prepare and maintain reports for management meetings.

• Liaise with brokers, tenants, and service providers, including validation of invoices and handling of bank guarantees.

• Collaborate with internal teams to support municipal billing, inspections, and space management.

Requirements & Skills

• Minimum Grade 12 with Accountancy as a subject.

• At least 2 years of experience in a commercial property management environment.

• Proficiency in MS Office and property management systems (SAP or MDA preferred).

• Strong organizational, administrative, and document-handling skills.

• Excellent verbal and written communication abilities.

• Familiarity with legal and regulatory requirements such as FICA and POPIA.

• Understanding of financial principles related to commissions, turnover, and expenses.

• Ability to prepare, review, and manage lease agreements and related documentation.