Property Administrator

SUMMARY:

POSITION INFO:
Education:

• Matric

• At least 3 - 5 years’ work experience as a Property Administrator 
• Proficient in Microsoft Office
• Strong problem solving and critical thinking
• Organized and project management experience
• Good verbal & written communication skills at all levels
• Good interpersonal skills - able to demonstrate good team player skills.

• To coordinate the efficient day-to-day management of the estate; to ensure that the estate is safe, secure, protected and maintained for the benefit of the Residents and the HOA.
• To ensure that Municipal by-laws, statutory regulations and estate rules are adhered to and that all developments or improvements on the estate enhance value and comply with the relevant regulations. Must have a clear understanding of the legal requirements placed on the elected Board of Directors in terms of the MOI and be able to represent and promote the image they seek to present.
• Ensures that all estate policies, procedures and practices comply with legal and environmental requirements as well as with estate rules
• Guide residents, staff and contractors and that there are penalties defined for serious transgressions
• Maintain end implement a comprehensive training program for new and existing residents, contractors, service providers as well as estate agent on all relevant policies regulations and rules to ensure compliance thereof.
• Monitors that the various structures and constitutions comply with Company law and with any other statutory requirements
• Ensures that the relevant parties comply with the OHS legislation and regulations

• Security & safety, controlled traffic, access control
• Compliance with building regulations and rules
• Maintenance of the common property landscape, clubhouse and recreation facilities
• State of repair of roads and pathways.
• Assists in setting and enforcing performance standards and SLA’s for contractors
• Monitors the quality of service delivery and enforces performance in accordance with agreed standards
• Ensures the data integrity of record keeping and filing with main focus on
• Individual property files and all related correspondence
• Residents’ contact details
• Access data
• Emergency numbers
• Contracts and service agreements
• Ensures that there is regular communication within the estate – to the Residents and anyother interested parties as well as feedback from residents