Property & Finance Administrator

SUMMARY:
PROPERTY & FINANCE ADMINISTRATOR

Somerset West:  My client, a well-established and growing property management company, is seeking a motivated and detail-oriented Property & Finance Administrator to join their team. This role is ideal for candidates with a strong administrative or financial background, with exposure to property or real estate management, and an interest in developing a career in property management.

POSITION INFO:
Entry-Level to Portfolio Manager Development Pathway

Purpose of the role: Support the day-to-day administration, financial coordination, and governance compliance of sectional title schemes and homeowners’ associations while developing practical skills in community scheme management and property operations

Key Responsibilities Include But Are Not Limited To

• Preparing and circulating notices, agendas and minutes for trustee and general meetings
• Maintaining scheme records, owner registers and filing systems
• Supporting legislative and governance compliance
• Liaising with trustees, owners, residents and service providers
• Assisting with annual budgets, levy schedules and financial reports
• Issuing levy statements and assisting with arrears monitoring
• Reconciling invoices and preparing payment requisitions
• Assisting with owner and trustee financial queries
• Logging and coordinating maintenance requests
• Obtaining quotations and liaising with contractors
• Maintaining maintenance records and schedules
• Conducting or assisting with routine site inspections
• Handling routine correspondence and follow-ups
• Ensuring professional communication and confidentiality at all times

• Matric is essential
• Tertiary qualification or studies in Property Management | Accounting | Finance |
• Business Administration or similar is advantageous
• Strong financial or administrative experience is advantageous
• Exposure to property, community schemes or estate administration is beneficial but not essential
• Proficiency in MS Office and comfort with online management systems
• Valid driver’s licence and reliable transport is essential
• Excellent written and verbal communication skills in English and Afrikaans
• Strong organisational skills with attention to detail
• Professional, service-oriented attitude with a willingness to learn