Project and Executive Operations Coordinator - Johannesburg (6 month contract)

SUMMARY:

Role Overview

Key Responsibilities

• Support multiple project leads with coordination, timeline tracking, and deliverable management
• Act as Super Admin for project documentation and submission systems
• Schedule meetings, capture accurate minutes, and manage follow-up action tracking
• Maintain updated project timelines and report on critical milestones
• Track budget alignment: monitor planned vs actual spend and flag deviations
• Use project management software (e.g. MS Project, Agile 10, Prince2, Six Sigma) for scheduling and reporting
• Provide general admin support: document filing, control, and printing
• Ensure internal archiving and compliance protocols are followed
• Facilitate cross-team collaboration including external service providers
• Support EXCO with planning, reporting, and coordination-related administrative functions

POSITION INFO:

Requirements

• Certificate or diploma in Project Management or Business Administration (preferred)

• Minimum of 3 years’ experience in project coordination, admin, or operational support
• Experience using project planning or collaboration tools (e.g. Smartsheet, MS Project, Agile, etc.)

• Intermediate to advanced MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong knowledge of scheduling, reporting, and document control practices

• Exceptionally well-organised and deadline-focused
• High attention to detail in documentation and version control
• Proactive and solution-oriented with strong follow-through
• Clear communicator and confident working across departments
• Comfortable working under pressure and managing multiple priorities
• Eager to grow into a senior administrative or executive support role
• Reliable and process-driven with a strong sense of ownership